Operation Assistant

ASF FOOD & BEVERAGE (M) SDN BHD; Masai; On-site; MYR 27,000 - 40,000; Full time

Job summary

ASF Food & Beverage (M) Sdn Bhd is seeking an Operations Assistant to support the end-to-end purchasing process, supplier communications, and import/export activities from Malaysia. You will help ensure accurate PO documentation and stock movements with cross-functional teams.

The role involves coordinating with Finance, Production, Warehouse, and Sales to maintain smooth information flow and timely reports, while maintaining proper records for audits.

Responsibilities

• Assist in preparation, processing and monitoring of Purchase Orders (PO) and ensure purchasing information is accurate and properly documented.
• Liaise and communicate with suppliers regarding quotations, purchase orders, order confirmations, delivery schedules, invoices and related matters.
• Assist in coordinating import and export activities, including preparation, checking and filing of shipping documents.
• Liaise with suppliers, customers, freight forwarders and internal departments to coordinate import and export shipments.
• Monitor incoming and outgoing goods and coordinate with Store and Production Departments to ensure stock movements are recorded and documented.
• Maintain records of raw materials, packaging materials and finished goods, including stock receipts, transfers and issues.
• Check received goods against Purchase Orders and delivery documents; report discrepancies, shortages, excesses or damages to the person in charge.
• Assist in stock counts, stock reconciliation and monitoring stock movements as required by the Company.
• Maintain proper filing of purchasing, supplier, import/export and inventory-related documents for record-keeping and audit purposes.
• Coordinate with Finance, Purchasing, Production, Warehouse, Sales and other departments to ensure accurate information flow.
• Prepare records and documentation relating to purchasing, import/export and inventory activities when required.
• Perform other duties as assigned by Management relevant to the position and operations.

Job description

To assist in the preparation, processing and monitoring of Purchase Orders (PO) and ensure that all purchasing information is accurate and properly documented.

To liaise and communicate with suppliers regarding quotations, purchase orders, order confirmations, delivery schedules, invoices and other relevant matters.

To assist in coordinating import and export activities, including the preparation, checking and filing of relevant shipping and supporting documents.

To liaise with suppliers, customers, freight forwarders and relevant internal departments to ensure the smooth coordination of import and export shipments.

To monitor incoming and outgoing goods and coordinate with the Store and Production Departments to ensure that stock movements are properly recorded and documented.

To assist in monitoring and maintaining accurate records of raw materials, packaging materials and finished goods, including stock receipts, transfers and issues.

To assist in checking received goods against Purchase Orders, delivery documents and relevant records, and to report any discrepancies, shortages, excesses or damages to the relevant person in charge.

To assist in conducting stock counts, stock reconciliation and monitoring of stock movements as required by the Company.

To maintain proper and systematic filing of purchasing, supplier, import/export and inventory-related documents for record-keeping and audit purposes.

To coordinate with Finance, Purchasing, Production, Warehouse, Sales and other relevant departments to ensure accurate and timely information flow.

To prepare reports, records and other documentation relating to purchasing, import/export and inventory activities when required.

To perform any other duties and responsibilities as may be assigned by the Management from time to time, which are reasonably related to the position and the operations of the Company.

To assist in the preparation, processing and monitoring of Purchase Orders (PO) and ensure that all purchasing information is accurate and properly documented.

To liaise and communicate with suppliers regarding quotations, purchase orders, order confirmations, delivery schedules, invoices and other relevant matters.

To assist in coordinating import and export activities, including the preparation, checking and filing of relevant shipping and supporting documents.

To liaise with suppliers, customers, freight forwarders and relevant internal departments to ensure the smooth coordination of import and export shipments.

To monitor incoming and outgoing goods and coordinate with the Store and Production Departments to ensure that stock movements are properly recorded and documented.

To assist in monitoring and maintaining accurate records of raw materials, packaging materials and finished goods, including stock receipts, transfers and issues.

To assist in checking received goods against Purchase Orders, delivery documents and relevant records, and to report any discrepancies, shortages, excesses or damages to the relevant person in charge.

To assist in conducting stock counts, stock reconciliation and monitoring of stock movements as required by the Company.

To maintain proper and systematic filing of purchasing, supplier, import/export and inventory-related documents for record-keeping and audit purposes.

To coordinate with Finance, Purchasing, Production, Warehouse, Sales and other relevant departments to ensure accurate and timely information flow.

To prepare reports, records and other documentation relating to purchasing, import/export and inventory activities when required.

To perform any other duties and responsibilities as may be assigned by the Management from time to time, which are reasonably related to the position and the operations

ASF Food & Beverage (M) Sdn Bhd, a company certified with ISO22000 & Halal, and a leading specialist in the design & manufacture of beverages & confectionery. We are committed to serve our globabl customers with innovative & high quality products & services because the success of our customers is our first priority.

ASF Food & Beverage (M) Sdn Bhd, a company certified with ISO22000 & Halal, and a leading specialist in the design & manufacture of beverages & confectionery. We are committed to serve our globabl customers with innovative & high quality products & services because the success of our customers is our first priority.

What can I earn as an Operations Assistant