Operation Admin

VALUEVEST VENTURES SDN BHD; Kuala Lumpur; On-site; MYR 33,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Career development

Flexible work culture

Job summary

VALUEVEST VENTURES SDN BHD is expanding its operations team and is hiring for Operations Admin positions to support the COO and daily business operations.

You will coordinate vendors, handle documentation and submissions, manage communications with internal teams, clients, and partners, and provide day-to-day operational support. The role suits someone highly organized who can multitask in a fast-paced environment and start immediately.

Qualifications

• Experience in admin, operations, or coordination roles is an advantage.
• Strong organizational skills with excellent attention to detail.
• Good communication skills in English and Bahasa Malaysia.
• Ability to prioritize tasks and work independently.
• Competency in Microsoft Office and basic digital tools.
• Team player with a positive and proactive attitude.
• Able to start immediately will be an added advantage.

Responsibilities

• Provide administrative support to the operations team.
• Handle data entry, filing, and document management.
• Coordinate schedules, meetings, and travel arrangements.
• Act as the first point of contact for enquiries.
• Assist with general office operations and ad-hoc tasks.

Skills

Organization

Communication

Microsoft Office

Multilingual

Tools

Basic digital tools

Job description

We are currently expanding our operations team and are hiring for Operations Admin positions to support our COO and daily business operations.

In this role, you will play a key part in coordinating vendors, handling documentation, managing submissions, and ensuring smooth day-to-day operations across the company.

If you enjoy a fast-paced environment, are highly organized, and can manage multiple tasks with ease, we'd love to meet you.

Key Responsibilities

1. Vendor & Third-Party Coordination

Communicate with external vendors to obtain updates, quotations, and required information.

Follow up on timelines, deliverables, and outstanding matters.

Maintain updated vendor records and agreements.

2. Documentation & Submissions

Prepare, review, and submit documents to authorities, platforms, and partners.

Ensure accuracy, completeness, and proper filing of all documentation.

Keep both digital and physical records organized and accessible.

3. Stakeholder Communication

Act as the liaison between internal teams, clients, vendors, and business partners.

Coordinate meetings, follow-ups, and progress updates.

Track operational tasks and ensure timely communication.

4. Operational Support to COO

Assist with daily administrative tasks and operational coordination.

Prepare simple reports, summaries, and relevant research.

Support workflow improvements and execution of ad-hoc projects.

What You'll Be Doing Day-to-Day

Providing administrative support to the operations team.

Handling data entry, filing, and document management.

Coordinating schedules, meetings, and travel arrangements.

Acting as the first point of contact for enquiries.

Assisting with general office operations and ad-hoc tasks.

Requirements

Experience in admin, operations, or coordination roles is an advantage.

Strong organizational skills with excellent attention to detail.

Good communication skills in English and Bahasa Malaysia.

Ability to prioritize tasks and work independently.

Competency in Microsoft Office and basic digital tools.

Team player with a positive and proactive attitude.

Able to start immediately will be an added advantage.

Additional Notes

This role involves supporting clients, vendors, and business partners from diverse backgrounds.

Candidates with additional language abilities relevant to business communication will have an advantage and may be assigned to specific coordination tasks.

Why Join Us?

At VALUEVEST VENTURES SDN BHD, we offer:

• Competitive salary and benefits
• Career development and growth opportunities
• Supportive, collaborative, and flexible work culture

What can I earn as an Operations Administrator