Office Operations Supervisor

WeRide Malaysia Sdn. Bhd.; Kuala Lumpur; On-site; MYR 50,000 - 84,000; Full time

Benefits offered by this job

Maternity / Paternity Leave

Training & Professional Development

Company Events & Employee Engagement

EPF, SOCSO, EIS & PCB

Job summary

WeRide Malaysia Sdn. Bhd. seeks an Office Operations Supervisor to oversee daily admin and operational functions at our Kuala Lumpur office. You will ensure smooth office operations, maintain workplace standards, support employees, coordinate vendors, and enhance overall efficiency.

The role requires a Bachelor's degree and at least 2 years in Office/Facilities/Operations, with preference for experience in an MNC, tech, or startup environment, plus strong leadership and detail orientation.

Qualifications

• Bachelor's degree in a related field.
• Minimum 2 years of relevant experience in Office/Facilities/Operations.
• Experience in multinational, tech, or startup environments preferred.
• Experience managing vendors, office projects, and facilities.
• Proficiency in Microsoft Office and Google Workspace.
• Strong leadership and decision-making abilities.
• High attention to detail and organizational skills.

Responsibilities

• Oversee daily operations of the office to ensure smooth continuity.
• Maintain high standards for facilities, cleanliness, utilities, and spaces.
• Manage office assets and inventories with accuracy.
• Liaise with building management for maintenance, repairs, and security.
• Coordinate preventive maintenance for equipment and facilities.
• Ensure health, safety, and compliance with local regulations.
• Source, negotiate, and manage vendors for supplies, maintenance, and services.
• Monitor vendor performance and procurement costs within budget.
• Oversee admin tasks, document management, and renewals of licenses.

Skills

Leadership

Attention to detail

Microsoft Office

Google Workspace

Decision making

Education

Bachelor's Degree in Business Administration, Operations Management, Facilities Management, Human Resources, or a related field

Tools

Microsoft Office

Google Workspace

Job description

We are looking for a proactive and highly organized Office Operations Supervisor / Admin / Operator to oversee the daily administrative and operational functions of our Kuala Lumpur office. This role is responsible for ensuring smooth office operations, maintaining workplace standards, supporting employees, coordinating vendors, managing office facilities, and improving operational efficiency.

Key responsibilities

Office Operations

• Oversee the daily operations of the office to ensure smooth business continuity.
• Ensure office facilities are maintained to a high standard, including cleanliness, maintenance, utilities, meeting rooms, pantry, and common areas.
• Ensure office assets and inventories are accurately maintained.

Facilities Management

• Liaise with building management regarding maintenance, repairs, and security.
• Coordinate preventive maintenance for office equipment and facilities.
• Ensure workplace health and safety standards comply with Malaysian regulations.
• Handle emergency office situations and coordinate business continuity plans.
• Source, negotiate, and manage vendors for office supplies, equipment, maintenance, renovation, cleaning, and security services.
• Monitor vendor performance and service quality.
• Manage purchase requests, quotations, and operational expenditures.
• Ensure procurement follows company policies and approved budgets.

Administrative Operations

• Oversee office administration, document management, filing systems, and record keeping.
• Ensure operational documentation remains accurate and up to date.
• Manage office subscriptions, service contracts, licenses, and renewals.

Budget & Cost Control

• Prepare and monitor annual office operating budgets.
• Track office expenses and identify cost-saving opportunities.
• Ensure operational spending remains within approved budgets.

Compliance & Risk Management

• Ensure compliance with company policies and Malaysian employment and workplace regulations.
• Maintain operational documentation for audits and internal reviews.
• Coordinate insurance, safety inspections, and statutory office requirements where applicable.

Health, Safety & Compliance

• Ensure workplace health and safety standards are maintained.
• Coordinate fire drills and emergency preparedness.
• Ensure office complies with local regulations and company requirements.
• Monitor first aid supplies and emergency equipment.

Requirements:

Bachelor's Degree in Business Administration, Operations Management, Facilities Management, Human Resources, or a related field

Minimum 2 years of relevant experience in Office Management, Office Administration, Facilities Management, Workplace Operations, or Business Operations

Experience working in a multinational company (MNC), technology company, or startup environment is highly preferred

Experience managing vendors, office projects, and facilities is required

Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Proficiency in Google Workspace

Strong leadership and decision-making

High attention to detail

Maternity / Paternity Leave

EPF, SOCSO, EIS & PCB

Training & Professional Development

Company Events & Employee Engagement Activities