Operations Admin

Khalsa Resources (M) Sdn Bhd; Selangor; On-site; MYR 36,000 - 58,000; Full time

Job summary

Khalsa Resources (M) Sdn Bhd in Bukit Beruntung, Selangor is seeking an experienced Operations Admin to support day-to-day operations. This full-time role involves organizing records, coordinating with departments, and ensuring processes run smoothly to help the business meet its targets.

You will manage schedules, process invoices and orders, liaise with vendors, and prepare reports using standard software.

Qualifications

• Experience as Administrative Assistant or in administrative support within an operations environment.
• Strong organisational and time-management skills with the ability to prioritise multiple tasks effectively.
• Excellent written and verbal communication skills in English; proficiency in other languages advantageous.
• Proficiency in Microsoft Office Suite and experience with relevant administrative software or database systems.
• Attention to detail and a commitment to maintaining accuracy in all administrative tasks.
• Ability to work independently whilst collaborating effectively with colleagues across departments.
• Professional approach to confidentiality and handling sensitive information.
• Strong customer service orientation and the ability to interact professionally with internal and external stakeholders.
• Flexibility and adaptability in responding to changing operational needs.

Responsibilities

• Managing and maintaining comprehensive administrative records and documentation systems.
• Coordinating with multiple departments to ensure seamless operational workflows and communication.
• Scheduling meetings, managing calendars, and arranging travel plans for senior staff as required.
• Processing invoices, purchase orders, and expense reports in accordance with company policies.
• Maintaining office supplies inventory and liaising with vendors for timely replenishment.
• Providing administrative support to operational teams and contributing to the achievement of operational targets.
• Handling general correspondence and managing incoming and outgoing communications.
• Assisting with the organisation of company events, meetings, and site visits.
• Preparing reports and presentations using relevant software and systems.
• Supporting compliance with company procedures and regulatory requirements.

Skills

Administrative tasks

Organisational skills

Time management

English communication

Confidentiality

Independent work

Customer service

Multilingual advantage

Education

Business Administration / Office Management degree

Tools

Microsoft Office Suite

Administrative software / databases

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking an experienced Operations Admin to join the team at KHALSA RESOURCES (M) SDN. BHD. This is a full-time position based in Bukit Beruntung, Selangor. As Operations Admin, you will play a crucial role in supporting the smooth functioning of our operations by managing administrative tasks, coordinating with various departments, and ensuring that day-to-day processes run efficiently. This position is fundamental to maintaining organisational excellence and supporting our business objectives.

What you'll be doing

• Managing and maintaining comprehensive administrative records and documentation systems
• Coordinating with multiple departments to ensure seamless operational workflows and communication
• Scheduling meetings, managing calendars, and arranging travel plans for senior staff as required
• Processing invoices, purchase orders, and expense reports in accordance with company policies
• Maintaining office supplies inventory and liaising with vendors for timely replenishment
• Providing administrative support to operational teams and contributing to the achievement of operational targets
• Handling general correspondence and managing incoming and outgoing communications
• Assisting with the organisation of company events, meetings, and site visits
• Preparing reports and presentations using relevant software and systems
• Supporting compliance with company procedures and regulatory requirements

What we're looking for

• Proven experience working as an Administrative Assistant or in a similar administrative support role, preferably within an operations environment
• Strong organisational and time-management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English, with proficiency in other languages being advantageous
• Proficiency in Microsoft Office Suite and experience with relevant administrative software or database systems
• Attention to detail and a commitment to maintaining accuracy in all administrative tasks
• Ability to work independently whilst collaborating effectively with colleagues across various departments
• Professional approach to confidentiality and handling sensitive information
• Strong customer service orientation and the ability to interact professionally with internal and external stakeholders
• Flexibility and adaptability in responding to changing operational needs
• Qualification in Business Administration, Office Management, or a related field is preferred

What we offer

We offer a competitive remuneration package that reflects your experience and contributions. As part of our team, you will benefit from a professional work environment that values your development and contribution. We provide opportunities for career progression within our organisation and support for your professional development. Our workplace is built on principles of respect, collaboration, and mutual support. We are committed to providing a work environment where all employees are valued and have the opportunity to succeed.

About us

KHALSA RESOURCES (M) SDN. BHD. is a growing organisation committed to delivering quality services and operational excellence. We pride ourselves on maintaining high standards of professionalism and integrity in all that we do. Our team is built on the foundation of collaboration, accountability, and continuous improvement. We are dedicated to supporting our employees in achieving their career aspirations whilst contributing to the success of our business objectives.