Operation Admin

Transpak Worldwide Sdn Bhd; Iskandar Puteri; On-site; MYR 28,000 - 45,000; Full time

Job summary

Transpak Worldwide Sdn Bhd is seeking an Operations Admin to handle receipt and verification of documents and goods from customer logistics coordinators. The role coordinates crating with packers and manages shipping documentation and job tracking systems.

Requirements include 1 year in logistics/operations, strong computer skills, and the ability to work both independently and within a team. Overtime and shift work may be required.

Qualifications

• Minimum 1 year of relevant logistics/operations experience.
• Basic computer skills, including Microsoft Office.
• Knowledge of ERP/MRP systems is an added advantage.
• Good communication and coordination skills.
• Able to work independently and as part of a team.
• Good attention to detail, especially with documents and shipping requirements.
• Able to work in a fast-paced operational environment.
• Willing to work overtime and shifts.

Responsibilities

• Receive pre-alert notifications/emails from the customer logistics team.
• Receive and verify incoming documents and physical goods from customer logistics coordinator.
• Check the shipping mode and details in the latest Shipping Summary.
• Print shipping instructions and verify all requirements.
• Issue Sales Orders to packers for crating activities.
• Coordinate with packers to ensure crating is done per specifications.
• Update the Daily Job/Job Tracking system with follow-up information.
• Monitor job status and ensure documentation and information are up to date.
• Communicate with internal teams and logistics partners about shipments and status.
• Perform other operational and administrative duties as assigned.

Skills

Logistics coordination

Microsoft Office

ERP/MRP knowledge

Attention to detail

Communication

Team collaboration

Education

Higher secondary / university equivalent

Tools

ERP/MRP systems

Job description

Operations Admin role involving receipt and verification of incoming documents and physical goods from customer logistics coordinators, coordination of crating activities with packers, and management of shipping documentation and job tracking systems.

Key responsibilities

Receive pre-alert notifications/emails from the customer logistics team

Receive and verify incoming documents and physical goods from customer logistics coordinator

Check the shipping mode and relevant details in the latest Shipping Summary

Print shipping instructions from the system and verify all applicable requirements

Issue Sales Orders (SO) to packers for crating activities based on customer requirements

Coordinate with packers to ensure crating activities are carried out according to the required specifications

Update the Daily Job/Job Tracking system with relevant information for proper follow-up and pass-down

Monitor job status and ensure all required documentation and information are updated accurately

Communicate with relevant internal teams and logistics partners regarding incoming shipments, shipping requirements, and job status

Perform other operational and administrative duties as assigned by the supervisor/manager

About you

Minimum 1 year of relevant working experience, preferably in logistics, warehouse, manufacturing, or operations

Basic computer skills, including Microsoft Office

Knowledge of ERP/MRP systems is an added advantage

Good communication and coordination skills

Able to work independently and as part of a team

Good attention to detail, especially when checking documents and shipping requirements

Able to work in a fast-paced operational environment

Willing to work overtime when required

Willing to work shift