Administrative Assistant: Office Operations & Coordination

LUXEDRIVE SDN BHD; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Job summary

Luxdrive Sdn Bhd in Kuala Lumpur is seeking an Administrative Assistant to ensure smooth office operations through daily administrative and clerical duties. You will handle filing, data entry, and record keeping, and prepare quotations, invoices, and purchase orders.

The role requires good communication, strong organizational and time-management skills, and the ability to work independently as well as in a team. Basic computer skills with Word and Excel are essential.

Qualifications

• Must be able to perform daily administrative duties and basic accounting tasks.
• Filing, documentation, data entry, and record-keeping experience preferred.
• Proficient in Microsoft Word, Excel and email; good communication.

Responsibilities

• Perform daily administrative and clerical duties to ensure smooth office operations
• Handle filing, documentation, data entry, and record keeping
• Answer phone calls, respond to emails, and manage correspondence
• Prepare quotations, invoices, purchase orders, delivery orders, and other documents
• Assist in coordinating meetings, appointments, and company schedules
• Maintain and update company records, databases, and filing systems
• Liaise with customers, suppliers, and other departments on admin matters
• Monitor office supplies and arrange replenishment
• Assist with basic accounting tasks, payment records, and document preparation
• Support management and other departments with ad hoc admin duties

Skills

Basic computer skills

MS Word

MS Excel

Email communication

Time management

Organizational skills

Teamwork

Independent work

Tools

Microsoft Word

Microsoft Excel

Job description

Luxdrive Sdn Bhd in Kuala Lumpur is seeking an Administrative Assistant to ensure smooth office operations through daily administrative and clerical duties. You will handle filing, data entry, and record keeping, and prepare quotations, invoices, and purchase orders.

The role requires good communication, strong organizational and time-management skills, and the ability to work independently as well as in a team. Basic computer skills with Word and Excel are essential.