Office Admin Executive (Office Setup & Operations)

BIT; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

BIT is establishing its new Malaysian office in Kuala Lumpur and seeks an Office Admin Executive to set up and run the office from the ground up. You will source vendors, coordinate fit-out, and establish processes to ensure smooth daily operations.

You will manage day-to-day admin needs, plan staff welfare activities, and onboard new hires with equipment while coordinating with vendors and building management. Fluency in English, Mandarin, and Malay is required.

Qualifications

• Diploma or Degree in Business Administration, Management, or related field.
• Experience in office admin or office management; prior experience setting up a new office is highly preferred.
• Fluency in English, Mandarin, and Malay is a must, due to liaising with local stakeholders and regional teams across language groups.

Responsibilities

• Set up and run the new Malaysian office, sourcing vendors and coordinating fit-out/renovation logistics.
• Establish office processes from scratch and manage day-to-day office needs (snacks, drinks, water, cleaning, supplies).
• Plan staff welfare activities (health check-ups, festive celebrations, birthdays).
• Help new hires with onboarding (laptop/equipment) and manage equipment returns.
• Coordinate with vendors/service providers to ensure smooth office operations.

Skills

Vendor sourcing

Procurement

Office management

Onboarding support

MS Office

Basic IT support

Multilingual English/Mandarin/Malay

Education

Diploma or Degree in Business Administration/Management

Tools

MS Office

Job description

Office Admin Executive (Office Setup & Operations)

Setting up & running our new MY office: vendor sourcing, procurement, welfare events, onboarding support. English/Mandarin/Malay needed.

Job Responsibilities:

Support the setup of a new office, including sourcing vendors, coordinating fit-out/renovation logistics, and establishing office processes from scratch

Take care of day-to-day office needs, ordering snacks, drinks, water, cleaning and office supplies

Plan staff welfare activities like health check-ups, festive celebrations, and birthday gatherings

Help new hires get set up (laptop, equipment) and manage equipment return when staff leave

Work with vendors and service providers to keep the office running smoothly, from initial setup through ongoing operations

Keep track of office supplies and restock when needed

Liaise with building management on any facilities issues

Support the team with other general office and admin tasks as needed

Job Requirements:

Diploma or Degree in Business Administration, Management, or related field

Experience in office admin or office management; prior experience setting up a new office is highly preferred

Fluency in English, Mandarin, and Malay is a must, due to the need to liaise with local Malaysian stakeholders and regional teams across different language groups

Organised, detail-oriented, and able to work independently

Comfortable working with ambiguity and building processes from the ground up, as well as maintaining them long-term

Good with people, comfortable liaising with both internal staff and external vendors

Comfortable using Microsoft Office and basic admin tools

Basic IT troubleshooting knowledge is a bonus

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Office Administration Executive?
• Which of the following languages are you fluent in?