On-Site Office Admin & Operations Support - Kuala Lumpur

HANAMARU AUTO TRADING SDN BHD; Kuala Lumpur; On-site; MYR 33,000 - 50,000; Full time

Job summary

HANAMARU AUTO TRADING SDN BHD in Kuala Lumpur is seeking an experienced Office Admin for a full-time, on-site role. The successful candidate will support all departments, manage daily office operations, handle inquiries, coordinate meetings and documentation, and assist with HR-related tasks while maintaining an organized, efficient workspace.

The position requires strong organisational and communication skills, proficiency in Microsoft Office, and the ability to work both independently and as

Qualifications

• Proven experience as an Office Administrator or in a similar administrative role.
• Strong organisational and time-management skills with ability to prioritise multiple tasks.
• Excellent written and verbal communication in English and Bahasa Malaysia; Japanese (N3) is a plus.
• Proficiency in Microsoft Office suite including Word, Excel, and Outlook.
• High attention to detail and accuracy in all administrative tasks.

Responsibilities

• Managing day-to-day office operations and administrative tasks, including scheduling, filing, and records management.
• Providing comprehensive support to staff across all departments
• Handling correspondence, telephone inquiries, and visitor reception
• Organising and coordinating meetings and preparing documentation
• Maintaining office supplies inventory and ordering materials
• Processing and managing office expenses and basic bookkeeping
• Coordinating with external vendors and service providers for office maintenance
• Assisting with data entry, database management, and filing systems
• Supporting HR-related tasks such as employee onboarding and record keeping
• Ensuring compliance with office policies and procedures

Skills

Organisational skills

Time management

Microsoft Office

English proficiency

Bahasa Malaysia proficiency

Japanese (JLPT N3)

Communication skills

Customer service

Tools

Microsoft Word

Microsoft Excel

Outlook

Office management software

Job description

HANAMARU AUTO TRADING SDN BHD in Kuala Lumpur is seeking an experienced Office Admin for a full-time, on-site role. The successful candidate will support all departments, manage daily office operations, handle inquiries, coordinate meetings and documentation, and assist with HR-related tasks while maintaining an organized, efficient workspace.

The position requires strong organisational and communication skills, proficiency in Microsoft Office, and the ability to work both independently and as