Office & Sales Operations Specialist

Harp Heng Sdn Bhd; Seberang Perai; On-site; MYR 39,000 - 61,000; Full time

Job summary

Harp Heng Sdn. Bhd. seeks an organized Administrative Assistant to support office and sales operations in Malaysia. You will assist sales reps with cost and quotation inquiries, review daily sales documents for accuracy, and liaise with the warehouse to ensure smooth workflow.

You will also manage admin tasks, oversee the inventory system, and support onboarding and interview logistics while maintaining strong relationships with coworkers, clients, and vendors.

Qualifications

• 3 years experience in Clerical/Administrative Support or equivalent.
• Analytical and good communication skills.
• Proficient in MS Word and MS Excel.
• Experience with AutoCount Inventory System is an advantage.

Responsibilities

• Assist sales operations including cost and quotation enquiries.
• Review and ensure accuracy of daily sales documents.
• Liaise with warehouse supervisor to ensure smooth operations.
• Maintain records of company documents.
• Supervise admin team and Inventory System.
• Summarize reports and identify trends for management.
• Manage office maintenance and procure supplies.
• Coordinate interview arrangements and onboarding.
• Foster effective relationships with coworkers, clients and vendors.
• Prepare for monthly meetings and ad-hoc management tasks.

Skills

Administrative support

Analytical skills

Communication skills

MS Word

MS Excel

Team collaboration

Tools

AutoCount Inventory System

Job description

Harp Heng Sdn. Bhd. seeks an organized Administrative Assistant to support office and sales operations in Malaysia. You will assist sales reps with cost and quotation inquiries, review daily sales documents for accuracy, and liaise with the warehouse to ensure smooth workflow.

You will also manage admin tasks, oversee the inventory system, and support onboarding and interview logistics while maintaining strong relationships with coworkers, clients, and vendors.