Administrative Operations Specialist

Metalwerks Sdn Bhd; Puchong; On-site; MYR 39,000 - 61,000; Full time

Job summary

Metalwerks Sdn. Bhd. in Malaysia is seeking an organized Admin Executive to support daily operations, documentation, and office logistics.

You will handle filing, correspondence, and data entry while coordinating with production, sales, and accounts to ensure smooth information flow. The role includes basic HR tasks, attendance tracking, travel coordination, and light bookkeeping in ERP systems as needed. A proactive team player with strong English/Malay communication will thrive in this

Qualifications

• SPM, Diploma, or equivalent; a Diploma/Degree in Business Administration or related field is a plus.
• Prior admin/clerical/office support experience preferred (fresh graduates may be considered)
• Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with accounting/ERP software is an advantage
• Good organizational skills with strong attention to detail
• Able to multitask and manage time effectively in a fast-paced office environment
• Good communication skills in English and/or Malay (Mandarin an advantage when dealing with Chinese-speaking clients/vendors)
• A team player with a proactive and responsible attitude

Responsibilities

• Handle general office administration, including filing, data entry, and record-keeping
• Manage incoming calls, emails, and correspondence, and route them appropriately
• Prepare, organize, and maintain documents such as invoices, delivery orders, purchase orders, and quotations
• Support HR-related administrative tasks (e.g., attendance records, leave tracking, basic onboarding paperwork)
• Coordinate office supplies, equipment, and vendor arrangements
• Assist with scheduling meetings, appointments, and travel arrangements
• Liaise with other departments (production, sales, accounts) to ensure smooth information flow
• Maintain proper filing systems (physical and digital) for easy retrieval of documents
• Support basic bookkeeping or data entry into accounting/ERP systems, if required
• Perform other ad-hoc administrative duties as assigned

Skills

Organisational skills

Attention to detail

Multitasking

Communication skills

Education

Diploma/Degree in Business Administration or related field

SPM or equivalent

Tools

Microsoft Office

ERP software

Job description

Metalwerks Sdn. Bhd. in Malaysia is seeking an organized Admin Executive to support daily operations, documentation, and office logistics.

You will handle filing, correspondence, and data entry while coordinating with production, sales, and accounts to ensure smooth information flow. The role includes basic HR tasks, attendance tracking, travel coordination, and light bookkeeping in ERP systems as needed. A proactive team player with strong English/Malay communication will thrive in this