Office Administrative

Harp Heng Sdn Bhd; Seberang Perai; On-site; MYR 39,000 - 61,000; Full time

Job summary

Harp Heng Sdn. Bhd. seeks an organized Administrative Assistant to support office and sales operations in Malaysia. You will assist sales reps with cost and quotation inquiries, review daily sales documents for accuracy, and liaise with the warehouse to ensure smooth workflow.

You will also manage admin tasks, oversee the inventory system, and support onboarding and interview logistics while maintaining strong relationships with coworkers, clients, and vendors.

Qualifications

• 3 years experience in Clerical/Administrative Support or equivalent.
• Analytical and good communication skills.
• Proficient in MS Word and MS Excel.
• Experience with AutoCount Inventory System is an advantage.

Responsibilities

• Assist sales operations including cost and quotation enquiries.
• Review and ensure accuracy of daily sales documents.
• Liaise with warehouse supervisor to ensure smooth operations.
• Maintain records of company documents.
• Supervise admin team and Inventory System.
• Summarize reports and identify trends for management.
• Manage office maintenance and procure supplies.
• Coordinate interview arrangements and onboarding.
• Foster effective relationships with coworkers, clients and vendors.
• Prepare for monthly meetings and ad-hoc management tasks.

Skills

Administrative support

Analytical skills

Communication skills

MS Word

MS Excel

Team collaboration

Tools

AutoCount Inventory System

Job description

To assist on office & sales operations including but not limit to assist sales representatives on cost & quotation enquiry, goods return report and direct enquiry from customers.

Review and checking data accuracy in daily sales documents.

To liaise with warehouse supervisor to ensure smooth operation.

To maintain record of upkeep of company documents.

Supervision on admin team and Inventory System.

Keeps management informed by reviewing and analyzing reports, summarizing information, and identifying trends.

Office maintenance and procurement of office supplies.

Arrangement for interviewee and hiring manager.

Facilitate new-joiners’ on-boarding process.

Establish and maintain effective working relationship with co-workers, superior, clients and vendors.

Arrange and preparation for monthly meeting.

Ad-hoc tasks from management.

Requirements:

Preferably 3 years experience in Clerical/Administrative Support or equivalent.

Possess analytical and good communication skill.

High level of computer literate in MS Word and Excel.

Experience in AutoCount Inventory System will be an advantage.

Easy-to-adapt, enthusiastic, leadership and positive working attitude.

Being able to work collaboratively with others in a participative management environment; working independently as well as working on a team.

Ability to work with commitment and accuracy under pressure with high degree of self-motivation.

Able to multi-tasking and good time management skills.

Wholesale Businesses 11-50 employees

Harp Heng Sdn. Bhd. is Malaysia’s leading company and distributor in the industry of foodservice products & equipment. We distribute throughout Malaysia together with our house brand (Qware®) of hotelware, kitchenware, cookware and tableware.

With our rapid growth requirement, we are seeking for highly committed, enthusiastic and dynamic candidate to join our team.

Harp Heng Sdn. Bhd. is Malaysia’s leading company and distributor in the industry of foodservice products & equipment. We distribute throughout Malaysia together with our house brand (Qware®) of hotelware, kitchenware, cookware and tableware.

With our rapid growth requirement, we are seeking for highly committed, enthusiastic and dynamic candidate to join our team.

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