Sales Operations & Admin Specialist

Homeland Creation Sdn Bhd; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Homeland Creation Sdn Bhd in Kuala Lumpur is seeking a proactive Sales Administration Assistant to support the sales team with daily operational and administrative tasks, including order processing, documentation, and client liaison.

The role requires a customer-focused, detail-oriented individual with strong MS Office skills to produce reports, manage records, and assist in presentations for client pitches.

Qualifications

• Bachelor's Degree in Business Administration, Marketing, or a related field; 1 year of sales administration or customer service experience.
• Diploma in a related field with a minimum of 2 years of administrative experience.

Responsibilities

• Process, verify, and enter sales orders, purchase orders, and delivery orders into the system.
• Ensure proper documentation, approval routing, and electronic filing of all sales-related documents.
• Coordinate with customers and sales teams to ensure timely order fulfilment.
• Liaise with clients regarding project status, delivery schedules, unit availability, and pricing inquiries.
• Maintain accurate, up-to-date customer records and contact lists.
• Manage the invoicing workflow among developers, purchasers, and suppliers; notify accounts to issue invoices and process incoming invoices.
• Create and maintain spreadsheets for tracking sales performance, orders, and customer data using Excel functions (VLOOKUP, pivot tables, basic formulas).
• Draft, format, and edit quotations, proposals, contracts, and correspondence using Word.
• Prepare regular sales summaries, status updates, and performance reports for management.
• Assist in preparing presentation materials for sales meetings and client pitches.

Job description

Homeland Creation Sdn Bhd in Kuala Lumpur is seeking a proactive Sales Administration Assistant to support the sales team with daily operational and administrative tasks, including order processing, documentation, and client liaison.

The role requires a customer-focused, detail-oriented individual with strong MS Office skills to produce reports, manage records, and assist in presentations for client pitches.