Office Operations & Accounts Coordinator

Nova Medtech Sdn. Bhd; Kuala Lumpur; Hybrid; MYR 56,000 - 89,000; Full time

Job summary

Nova Medtech Sdn. Bhd in Kuala Lumpur is seeking an Office Operations & Accounts Coordinator to drive the operational engine of the business. You will reconcile vendor invoices, manage AP/AR, and support month-end reporting in a hybrid work setup.

You’ll also coordinate calendars, book domestic and international travel, organize meetings, prepare board materials, and maintain a welcoming office environment for staff and visiting clients. Strong Excel/Sheets skills are essential.

Qualifications

• Hands-on experience with basic accounting principles
• Invoicing and budgeting experience
• Ability to triage urgent requests
• High emotional intelligence and discretion with sensitive financial and personnel data
• Proficiency in Microsoft Office/Google Workspace and quick learning of new platforms

Responsibilities

• Manage Accounts Payable and Receivable (AP/AR), generate client invoices, process staff expense claims, and assist with basic bookkeeping and month-end reporting
• Act as the gatekeeper for the Managing Director/Executive team
• Manage complex calendars, arrange domestic and international travel itineraries, and handle highly confidential communications
• Oversee daily office operations, negotiate with facilities vendors (IT, maintenance, cleaning), manage inventory and supplies, and ensure a welcoming environment for staff and visiting clients
• Organize internal meetings, prepare board materials, take actionable minutes, and plan corporate events or team offsites

Skills

Accounting basics

Invoicing

Budget tracking

Tools

Microsoft Office

Google Workspace

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Office Operations & Accounts Coordinator

This hybrid role is the operational engine of the business. You aren't just answering phones—you are balancing the books, managing the physical workspace, and keeping the leadership team focused by removing administrative friction. This position requires a highly trusted multitasker who can switch from reconciling vendor invoices to booking international flights without missing a beat.

Key responsibilities

Manage Accounts Payable and Receivable (AP/AR), generate client invoices, process staff expense claims, and assist with basic bookkeeping and month-end reporting

Act as the gatekeeper for the Managing Director/Executive team

Manage complex calendars, arrange domestic and international travel itineraries, and handle highly confidential communications

Oversee daily office operations, negotiate with facilities vendors (IT, maintenance, cleaning), manage inventory and supplies, and ensure a welcoming environment for staff and visiting clients

Organize internal meetings, prepare board materials, take actionable minutes, and plan corporate events or team offsites

About you

Hands-on experience with basic accounting principles, invoicing, and tracking budgets

Accuracy with numbers is second nature to you

Thrive in a dynamic, fast-paced environment where priorities shift daily

Know how to triage urgent requests

Possess high emotional intelligence and can be entirely trusted with sensitive company financials and personnel data

Highly proficient in Microsoft Office/Google Workspace, with the ability to quickly learn new operational platforms