Administrative Assistant

WOK MAN (M) SDN BHD; Subang Jaya; On-site; MYR 28,000 - 45,000; Full time

Job summary

Jora Malaysia is seeking an organised administrator with diploma qualifications to handle data entry, filing, recruitment support, and general office duties in Subang Jaya. The role involves processing invoices, maintaining records, coordinating interviews, and ensuring accurate documentation across departments.

The candidate should be proficient in Mandarin, English, and Bahasa Malaysia, with basic MS Excel/Word skills and a keen eye for detail.

Qualifications

• Diploma or higher qualification in Accounting, Finance, Human Resources, Business Administration, or a related field.
• Relevant experience in data entry, administration, accounts, recruitment, or HR support is an advantage.
• Proficiency in reading and writing Mandarin, English and Bahasa Malaysia.
• Basic knowledge of Microsoft Excel and Word, email, and general office systems.
• Detail-oriented, organized, responsible, and able to meet deadlines.
• Good communication and coordination skills.
• Able to handle confidential financial, employee, and company information appropriately.
• Willing to learn and work independently with guidance.

Responsibilities

• Organise, check, and enter invoices, receipts, purchase documents, expenses, and other information into the system.
• Follow up with outlets and departments on missing or inaccurate documents.
• Maintain physical and electronic filing of financial, employee, and administrative records.
• Assist in posting job advertisements, screening candidates, and contacting suitable applicants for outlet positions.
• Arrange interviews and maintain records of candidate information, attendance, and outcomes.
• Assist in collecting, checking, and updating employees' documents and records.
• Prepare basic reports, forms, trackers, letters, and internal documents.
• Coordinate documents and information between head office, outlets, suppliers, and relevant departments.
• Assist with general office administration and day-to-day departmental support.
• Perform other related duties as assigned by Management.

Skills

Data entry

Administration

Recruitment

HR support

Communication

Coordination

Confidentiality

Education

Diploma or higher in Accounting, Finance, HR, or Business Administration

Tools

MS Excel

MS Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Organise, check, and enter invoices, receipts, purchase documents, expenses, and other relevant information into the Company's system.

Follow up with outlets and relevant departments on missing, incomplete, or inaccurate documents.

Maintain proper physical and electronic filing of financial, employee, and administrative records.

Assist in posting job advertisements, screening candidates, and contacting suitable applicants for outlet positions.

Arrange interviews and maintain accurate records of candidate information, interview attendance, and interview outcomes.

Assist in collecting, checking, filing, and updating new and existing employees' documents and personnel records.

Prepare and update basic reports, forms, trackers, letters, and internal documents.

Coordinate documents and information between the head office, outlets, suppliers, and relevant departments.

Assist with general office administration and day-to-day departmental support.

Perform other related duties assigned by the Management or immediate superior.

About you

Possess at least a Diploma or higher qualification in Accounting, Finance, Human Resources, Business Administration, or a related field.

Relevant experience in data entry, administration, accounts, recruitment, or HR support will be an added advantage.

Proficient in reading and writing Mandarin, English and Bahasa Malaysia.

Basic knowledge of Microsoft Excel, Microsoft Word, email, and general office systems.

Detail-oriented, organised, responsible, and able to complete work accurately within the required timeline.

Good communication and coordination skills.

Able to handle confidential financial, employee, and Company information appropriately.

Willing to learn and able to work independently with appropriate guidance.