Office Manager

Nanyang Xpress Sdn. Bhd.; Kuala Lumpur; On-site; MYR 56,000 - 89,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Collaborative work environment

Job summary

Nanyang Xpress Sdn. Bhd. is seeking a dynamic and organised Office Manager to join our Kuala Lumpur team on a full-time basis.

This pivotal role ensures the smooth operation of our office environment by coordinating facilities, services and administrative processes. You will oversee day-to-day office operations, budgets and expenditure, vendor management, health and safety, and HR support such as onboarding and records.

Qualifications

• 3-5 years of proven experience in office management or a similar administrative role.
• Strong organisational skills with the ability to multitask and prioritise effectively.
• Excellent communication and interpersonal skills, with the ability to work collaboratively across all levels of the organisation.
• Proficiency in Microsoft Office applications and office management software.
• Experience in managing budgets and controlling office expenditure.
• Knowledge of office health, safety, and security regulations.
• Problem-solving ability with a proactive approach to identifying improvements.
• Attention to detail and accuracy in record-keeping and documentation.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• A professional demeanour with strong customer service orientation.

Responsibilities

• Managing day-to-day office operations, including maintaining office facilities, equipment, and supplies
• Overseeing the coordination of office services such as maintenance, cleaning, security, and utilities
• Managing office budgets and controlling expenditure whilst maintaining cost-effectiveness
• Coordinating with external vendors and service providers to ensure quality service delivery
• Supporting human resources functions such as onboarding, employee records, and office policies
• Implementing and maintaining office procedures and systems for efficiency and compliance
• Managing office inventory and ordering supplies as needed
• Serving as the point of contact for health, safety, and security matters within the office
• Providing administrative support to senior management and various departments

Skills

Office management

Budgeting

Vendor management

HR support

Health & safety

Job description

About the role

Nanyang Xpress Sdn. Bhd. is seeking a dynamic and organised Office Manager to join our team in Kuala Lumpur on a full-time basis. This is a pivotal position that plays a crucial role in ensuring the smooth operation of our office environment. As Office Manager, you will be the backbone of our administrative operations, managing facilities, coordinating office services, and supporting our team to create an efficient and professional workplace. This role is essential to maintaining high standards of organisation, communication, and resource management across the organisation.

What you'll be doing

• Managing day-to-day office operations, including maintaining office facilities, equipment, and supplies
• Overseeing the coordination of office services such as maintenance, cleaning, security, and utilities
• Managing office budgets and controlling expenditure whilst maintaining cost-effectiveness
• Coordinating with external vendors and service providers to ensure quality service delivery
• Supporting human resources functions such as onboarding, employee records, and office policies
• Implementing and maintaining office procedures and systems for efficiency and compliance
• Managing office inventory and ordering supplies as needed
• Serving as the point of contact for health, safety, and security matters within the office
• Providing administrative support to senior management and various departments

What we're looking for

• 3-5 years of proven experience in office management or a similar administrative role
• Strong organisational skills with the ability to multitask and prioritise effectively
• Excellent communication and interpersonal skills, with the ability to work collaboratively across all levels of the organisation
• Proficiency in Microsoft Office applications and office management software
• Experience in managing budgets and controlling office expenditure
• Knowledge of office health, safety, and security regulations
• Problem-solving ability with a proactive approach to identifying improvements
• Attention to detail and accuracy in record-keeping and documentation
• Ability to maintain confidentiality and handle sensitive information appropriately
• A professional demeanour with strong customer service orientation

What we offer

At Nanyang Xpress Sdn. Bhd., we are committed to supporting the professional growth and wellbeing of our employees. We offer a competitive salary package commensurate with experience, opportunities for professional development and career advancement within the organisation, and a collaborative work environment where your contributions are valued. We provide a supportive workplace culture that encourages teamwork, innovation, and continuous improvement. Our team enjoys a pleasant office environment with modern facilities designed to promote productivity and employee satisfaction.

About us

Nanyang Xpress Sdn. Bhd. is a forward-thinking organisation committed to delivering quality services and fostering a positive workplace culture. We pride ourselves on our dedicated team, operational excellence, and commitment to creating an environment where employees can thrive professionally. Our mission is to maintain the highest standards of service whilst building strong relationships with our clients and partners. We value integrity, efficiency, and teamwork, and we are dedicated to creating an inclusive and supportive workplace for all our employees.