Office Coordinator cum Occupational Safety & Health (OSH) Coordinator

Anthem Petroleum Sdn Bhd; Kuala Lumpur; On-site; MYR 42,000 - 64,000; Full time

Job summary

Anthem Petroleum Sdn Bhd is seeking an organised Office Coordinator cum OSH Coordinator to support Kuala Lumpur office administration and coordinate workplace safety matters. You will also assist in project and regulatory coordination, including documentation and liaising with consultants and contractors.

The role involves managing office operations (65%), OSH coordination (25%), and project/regulatory coordination (10%). DOSH compliance experience and MS Office proficiency are essential.

Qualifications

• Diploma or degree in a relevant field (Business Admin/Management/OSH).
• Experience in general office administration is required (≥1 year).
• OSH training recognised by DOSH or willingness to complete promptly after joining.
• Familiarity with Malaysian employment administration and basic safety requirements.
• Fluent in Bahasa Malaysia and English, written and spoken.

Responsibilities

• Manage Kuala Lumpur office administration, supplies, maintenance, and service providers.
• Coordinate appointments, meetings, travel, and accommodation.
• Maintain filing systems, contracts, records, and invoices processing.
• Support HR administration: attendance, leave, onboarding, and documentation.
• Coordinate with Singapore HQ, Malaysian operations, consultants, and contractors.
• Maintain asset registers, insurance, and renewal dates.
• Assist in preparing reports, minutes, and operational updates.
• Act as OSH Coordinator for the designated workplace under the OSH Act.
• Liaise with DOSH and consultants on OSH compliance; monitor deadlines and escalate issues.
• Coordinate OSH policy implementation, risk assessments, inspections, incidents, and training records.

Skills

Office coordination

OSH coordination

Documentation

Communication

Bahasa Malaysia

English

Education

Diploma or degree in Business Administration/Management/OSH

Tools

Microsoft Office

Excel

Outlook

Job description

Office Coordinator cum Occupational Safety & Health (OSH) Coordinator

We are looking for an organised and proactive Office Coordinator cum Occupational Safety & Health (OSH) Coordinator to support the day-to-day administration of our Kuala Lumpur office and coordinate workplace safety and health matters. The role will also support project and regulatory coordination, including maintaining documentation, following up with consultants and contractors, and ensuring relevant administrative and OSH requirements are properly tracked and followed up.

Responsibilities and Duties

A. Office administration and coordination (approximately 65%)

Manage day-to-day KL office administration, including office supplies, maintenance, equipment and service providers.

Coordinate appointments, meetings, visitors, management travel and accommodation.

Maintain filing systems, correspondence, contracts and administrative records.

Assist in processing invoices, petty cash, purchase requisitions and expense claims.

Support HR administration, including attendance, leave records, onboarding and employee documentation.

Coordinate with the Singapore headquarters, Malaysian operations team, external consultants and contractors.

Maintain registers of office assets, supplier contracts, insurance and renewal dates.

Assist management in preparing reports, presentations, meeting minutes and operational updates.

B. Occupational Safety and Health coordination (approximately 25%)

Act as Anthem's formally appointed OSH Coordinator for the designated workplace under Section 29A of Malaysia's Occupational Safety and Health Act 1994, where applicable.

Coordinate the implementation of the company's OSH policy, procedures and workplace safety arrangements.

Maintain OSH documentation, including risk assessments, inspection reports, incident records, corrective actions and training records.

Arrange routine workplace inspections and coordinate follow-up on identified hazards.

Coordinate staff safety briefings, induction training, emergency procedures and fire drills.

Support investigation and documentation of incidents, near misses and workplace hazards.

Liaise with DOSH and relevant consultants on applicable OSH compliance matters.

Monitor deadlines for statutory OSH obligations and **escalate outstanding matters to management**.

C. Project and regulatory coordination (approximately 10%)

Maintain a tracker of project-related permits, approvals and regulatory correspondence.

Coordinate documentation from consultants involved in EIA, development approvals and other project submissions.

Arrange meetings and site visits involving project consultants and authorities.

Maintain contractor insurance, safety-documentation and certification registers.

Follow up with the project team on safety-related submissions and outstanding action items.

Escalate potential non-compliance or project delays to management.

Qualifications & Experience

Diploma or degree in Business Administration, Management, Occupational Safety and Health, or another relevant discipline.

At least 1 year of general office administration experience.

Completed DOSH-recognised OSH Coordinator training, or willingness to complete it promptly after joining.

Familiarity with Malaysian employment administration and basic workplace safety requirements.

Good command of Bahasa Malaysia and English, written and spoken.

Proficiency in Microsoft Office, particularly Excel, Word and Outlook.

Good organisational, communication and record-management skills.