OS&H Office Coordinator & Admin Lead

Anthem Petroleum Sdn Bhd; Kuala Lumpur; On-site; MYR 42,000 - 64,000; Full time

Job summary

Anthem Petroleum Sdn Bhd is seeking an organised Office Coordinator cum OSH Coordinator to support Kuala Lumpur office administration and coordinate workplace safety matters. You will also assist in project and regulatory coordination, including documentation and liaising with consultants and contractors.

The role involves managing office operations (65%), OSH coordination (25%), and project/regulatory coordination (10%). DOSH compliance experience and MS Office proficiency are essential.

Qualifications

• Diploma or degree in a relevant field (Business Admin/Management/OSH).
• Experience in general office administration is required (≥1 year).
• OSH training recognised by DOSH or willingness to complete promptly after joining.
• Familiarity with Malaysian employment administration and basic safety requirements.
• Fluent in Bahasa Malaysia and English, written and spoken.

Responsibilities

• Manage Kuala Lumpur office administration, supplies, maintenance, and service providers.
• Coordinate appointments, meetings, travel, and accommodation.
• Maintain filing systems, contracts, records, and invoices processing.
• Support HR administration: attendance, leave, onboarding, and documentation.
• Coordinate with Singapore HQ, Malaysian operations, consultants, and contractors.
• Maintain asset registers, insurance, and renewal dates.
• Assist in preparing reports, minutes, and operational updates.
• Act as OSH Coordinator for the designated workplace under the OSH Act.
• Liaise with DOSH and consultants on OSH compliance; monitor deadlines and escalate issues.
• Coordinate OSH policy implementation, risk assessments, inspections, incidents, and training records.

Skills

Office coordination

OSH coordination

Documentation

Communication

Bahasa Malaysia

English

Education

Diploma or degree in Business Administration/Management/OSH

Tools

Microsoft Office

Excel

Outlook

Job description

Anthem Petroleum Sdn Bhd is seeking an organised Office Coordinator cum OSH Coordinator to support Kuala Lumpur office administration and coordinate workplace safety matters. You will also assist in project and regulatory coordination, including documentation and liaising with consultants and contractors.

The role involves managing office operations (65%), OSH coordination (25%), and project/regulatory coordination (10%). DOSH compliance experience and MS Office proficiency are essential.