Office Coordinator, APAC

MKS PAMP (MALAYSIA) SDN BHD; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

MKS PAMP – part of the MKS PAMP Group in Malaysia is seeking an Office Coordinator to support daily operations at our Kuala Lumpur office. You will be the first point of contact for employees and visitors, coordinate facilities and meeting rooms, and liaise with vendors to keep the workplace running smoothly.

The role requires a diploma or degree in Business or Administration and 2–4 years of experience in office coordination or administrative support.

Qualifications

• A diploma or Degree in Business, Administration, or an equivalent level.
• 2–4 years of experience in office coordination or administrative support.
• Experience supporting daily office operations, facilities, and vendor coordination.
• Experience in travel arrangements, meeting coordination, and visitor management.
• Excellent command of English, written and spoken.
• Open to Malaysian citizens or holders of a valid work authorization in Malaysia only.

Responsibilities

• Coordinate daily office operations to ensure a smooth and efficient workplace.
• Manage office facilities, meeting rooms, and shared spaces.
• Serve as the first point of contact for office-related queries from employees and visitors.
• Coordinate travel arrangements and bookings in line with company policy, in collaboration with other administration teams.
• Support onboarding activities, including workspace setup, access cards, and basic office orientation.
• Coordinate visitor reception and meeting logistics as required.
• Assist with internal communications related to office operations.
• Assist with coordinating weekly team breakfasts and employee birthday celebrations.
• Track office-related invoices, service agreements, and expenses.
• Support internal teams with invoice submission and payment follow-up.

Skills

Office coordination

Facilities management

Travel arrangements

Vendor coordination

Administrative support

English fluency

Education

Diploma/Degree in Business or Administration

Job description

Coordinate daily office operations to ensure a smooth and efficient workplace. Manage office facilities, meeting rooms, and shared spaces. Serve as the first point of contact for office-related queries from employees and visitors.

Key responsibilities

• Coordinate daily office operations to ensure a smooth and efficient workplace
• Manage office facilities, meeting rooms, and shared spaces
• Serve as the first point of contact for office-related queries from employees and visitors
• Coordinate travel arrangements and bookings in line with company policy, in collaboration with other administration teams
• Support onboarding activities, including workspace setup, access cards, and basic office orientation
• Coordinate visitor reception and meeting logistics as required
• Assist with internal communications related to office operations
• Assist with coordinating weekly team breakfasts and employee birthday celebrations
• Track office-related invoices, service agreements, and expenses
• Support internal teams with invoice submission and payment follow-up

About you

• A diploma or Degree in Business, Administration, or an equivalent level
• 2–4 years of experience in office coordination or administrative support
• Experience supporting daily office operations, facilities, and vendor coordination
• Experience in travel arrangements, meeting coordination, and visitor management
• Excellent command of English, written and spoken
• Open to Malaysian citizens or holders of a valid work authorization in Malaysia only

A rewarding and fulfilling career awaits you.

With a global footprint and over 60 year of experience in the precious metals industry, MKS PAMP – part of the MKS PAMP Group – is dedicated to creating a sustainable future with precious metals products and services. The company offers the world’s most extensive range of durable, innovative and responsibly sourced precious metal products and services. The company builds on leading artisan savoir-faire and Swiss engineering to manufacture a wide range of products in all four precious metals and in various forms, and provides precious metals services such as trading, refining, vaulting and storage, treasury and mine financing.

Still managed by the founding family, MKS PAMP is an advocate for long-term thinking, responsible sourcing, sustainability and ethics, working closely with its stakeholders to set the highest codes of conduct in the industry. MKS PAMP developed Provenance, a traceability solution that utilizes blockchain to trace precious metals along the supply chain and guarantee responsible sourcing globally. MKS PAMP aims to create value by leveraging its technical expertise, innovations and global infrastructure to be an indispensable global partner and the most sustainable organization in the precious metals industry.

At MKS PAMP, we believe that our employees, clients, and suppliers should have equal opportunity to thrive.

Our core business is sourcing, supplying, refining and trading precious metals products. We enhance our trading activities with strategic assets providing valuable insights into market places where we operate and enabling us to optimize the supply chain.