Summits Project Coordinator

Marcus Evans (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 42,000 - 66,000; Full time

Job summary

Marcus Evans Group in Kuala Lumpur is seeking a detail-oriented Project Coordinator to support multiple event projects. Based in the Kuala Lumpur office, you will maintain databases, track payments, and coordinate with finance and on-site teams to ensure smooth event delivery.

You will manage communications, process hotel offers and cost reports, and help keep documents and reports up to date in a fast-paced environment. A highly organised team player is essential.

Qualifications

• Highly organised with strong attention to detail.
• Proactive and able to manage multiple tasks simultaneously.
• A strong communicator and possesses coordination skills.
• Use Excel confidently to manage data, reports, and analysis.

Responsibilities

• Maintaining and continuously updating internal databases.
• Tracking payments and coordinating with the finance team where needed.
• Processing offers from hotels and creating cost reports.
• Managing incoming calls and emails; supporting communication between the office and on-site teams.
• Ensuring all event documentation is current and complete.

Skills

Highly organised

Attention to detail

Proactive

Strong communicator

Coordination skills

Tools

Excel

Job description

The Marcus Evans Group, founded in 1983, is a global Business Intelligence and Event Marketing company, with 49 offices in 20+ countries. Headquartered in the UK, we are rated in the top 20 UK companies for work/life balance.

Working across all industry sectors our Summits, Conferences and Online Events brands deliver innovative high-level content, networking and one-to-one meeting platforms that bring together key decision-makers on a truly global scale. Our client base is comprised of C-level executives from 98% of existing Fortune 1000 companies, and we are world leaders in a variety of industries, including healthcare, legal, pharmaceutical, investments, energy and packaging.

This role is a key support position working closely with the department Heads across multiple projects. It is suited to someone highly organised, detail-oriented, and comfortable managing a high volume of administrative and coordination tasks in a fast-paced environment.

The successful candidate will play an essential role in ensuring the smooth planning and delivery of events, primarily from the office, by maintaining accurate information, supporting communication across teams, and keeping processes on track.

This is an in-person role based in our Kuala Lumpur office.

Key Responsibilities

Maintaining and continuously updating internal databases.

Ensuring all records are accurate and up to date at all times.

Tracking payments and coordinating with the finance team where needed.

Process purchase orders and payments, and coordinate travel arrangements for on-site teams.

Updating and maintaining core reports on a daily basis.

Ensuring all event documentation is current and complete.

Acting as a central point of coordination in the department Heads’ absence.

Managing incoming calls and emails.

Supporting communication between the office and on-site teams.

Processing offers from hotels.

Analysing offers and creating cost reports.

Processing contracts.

Qualifications

Highly organised with strong attention to detail.

Able to recognize how document updates affect workflows and outcomes.

Proactive and able to manage multiple tasks simultaneously.

A strong communicator and possesses coordination skills.

A team player who takes pride in supporting others and ensuring things run smoothly.

Use Excel confidently to manage data, reports, and analysis.

Competitive remuneration package.

Dynamic and experienced international team. We’ll coach you so you can make an impact.

Medical Coverage: Confirmed employees are entitled to medical benefits in accordance with company policy.

Global & Inclusive Work Environment: Work with a diverse team in a supportive and collaborative environment, with regular team-building activities to stay connected.

Prime Office Location: Our office is conveniently situated in the heart of Kuala Lumpur, providing easy access to amenities, transportation, and a vibrant work environment.

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

#LI-Onsite

It's been more than 38 years since entrepreneur and Chairman of the Group, Marcus Evans, launched the first of his businesses. In this time, that first business seed has grown into 12 unique businesses. Now, with a portfolio as diverse and successful as the people delivering it, we're marcus evans Summits, Conferences, Forums, Webinars & Professional Training. We're ProcureSecure, Curation, The Artists Partnership, Linguarama and Ipswich Town Football Club.

Today, we stand as one of the world's leading sports, entertainment and business information providers. We deliver intelligent and strategic information, as well as experiences worth remembering, to forward-thinking Companies at more than 1000 events globally each year. We're located in almost 50 countries worldwide and currently employ more than 3,000 people. We've earned our place, and reputation, as a global leader in everything we do. Wherever in the Group you're working, our mission, vision and values are our constant; the backbone of our organisation in its entirety. It's these principles that drive us as individuals and as a Company to succeed - every. single. day.

Your mission is to provide our clients with the information and insights they need to sustain their competitive advantage. So by joining us, you're buying into our threefold vision. This means we'll enable you to produce innovative products & services actively sought by your clients. This means you'll be respected and admired for the way you work. This means you'll be seen by your clients to have made a tangible and positive contribution to their business success.

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Advertising, Marketing & Communications Services 101-1,000 employees

Linking your career to the world!

"We value and reward success"

We are searching for highly talented individuals who possess a genuine interest in business challenges today whilst holding a strong acumen in global and regional developments of the political; economical; sociological and technological environment. Based out of our regional hub in Kuala Lumpur, we produce cutting edge business conferences and trainings for the Middle East region targeting corporate clients in GCC. Our product requirements change with the needs and demands of the economic environment within various industry sectors in the GCC.

Linking your career to the world!

"We value and reward success"

We are searching for highly talented individuals who possess a genuine interest in business challenges today whilst holding a strong acumen in global and regional developments of the political; economical; sociological and technological environment. Based out of our regional hub in Kuala Lumpur, we produce cutting edge business conferences and trainings for the Middle East region targeting corporate clients in GCC. Our product requirements change with the needs and demands of the economic environment within various industry sectors in the GCC.

What can I earn as a Project Coordinator