Office Administrator

Rymnet Solutions Sdn Bhd; Petaling Jaya; On-site; MYR 45,000 - 71,000; Full time

Job summary

Rymnet Solutions Sdn Bhd is seeking an Office Administrator to provide comprehensive administrative and operational support for the smooth daily functioning of the office in Malaysia. The role coordinates facilities, supplies, vendors, visitor management, and office assets to maintain an organized and well-supported workspace.

The successful candidate will handle licensing renewals, petty cash, PRF preparation for Finance, and documentation for SOPs, while ensuring accurate records and timely

Qualifications

• Diploma or equivalent qualification in Business Administration, Office Administration or a related field.
• Relevant experience in office administration, facilities coordination, vendor management or general administrative support is preferred
• Proficiency in Microsoft 365 and general office administration
• Good organization, documentation, communication (English and Bahasa Malaysia) and time-management skills
• Basic understanding of petty cash, payment request documentation and office expense administration
• Resourceful, reliable and able to handle routine office issues with appropriate follow-up

Responsibilities

• Manage office administration and day-to-day operational matters.
• Coordinate renewal of business licenses, tenancy and other office-related licenses.
• Manage employee name card requests and visitor registration.
• Coordinate office cleaning, maintenance, repairs and servicing with vendors and Building Management.
• Monitor and replenish pantry supplies, stationery, toiletries and other office necessities.
• Liaise with vendors for quotations, purchases, services and scheduling.
• Manage petty cash, receipts and reconciliation for approved office expenses.
• Prepare Purchase Requisition Forms (PRF) and supporting documents for Finance processing.
• Coordinate office assets and equipment with the IT Specialist, including storage and disposal.
• Manage management parking cards, office keys and related records.
• Provide administrative support for SOP and departmental process documentation.
• Prepare minutes for monthly meetings.
• Maintain proper administrative records, filing and supporting documents.
• Perform other office administration duties as required

Skills

Microsoft 365

Organization

Documentation

Communication

Time management

Education

Diploma or equivalent qualification in Business Administration, Office Administration or a related field

Job description

The Office Administrator is responsible for providing administrative and operational support to ensure the smooth day-to-day running of the office. The role coordinates office facilities and maintenance, supplies and pantry, vendors, visitor management, name card requests, office assets, licensing, petty cash and payment administration, and logistical support for staff welfare and company activities. The role is expected to maintain an organized, well-supported and comfortable workplace while ensuring administrative matters are completed accurately and on time.

Key responsibilities

Manage office administration and day-to-day operational matters.

Coordinate renewal of business licenses, tenancy and other office-related licenses.

Manage employee name card requests and visitor registration.

Coordinate office cleaning, maintenance, repairs and servicing with vendors and Building Management.

Monitor and replenish pantry supplies, stationery, toiletries and other office necessities.

Liaise with vendors for quotations, purchases, services and scheduling.

Manage petty cash, receipts and reconciliation for approved office expenses.

Prepare Purchase Requisition Forms (PRF) and supporting documents for Finance processing.

Coordinate office assets and equipment with the IT Specialist, including storage and disposal.

Manage management parking cards, office keys and related records.

Provide administrative support for SOP and departmental process documentation.

Prepare minutes for monthly meetings.

Maintain proper administrative records, filing and supporting documents.

Perform other office administration duties as required

Requirement

Diploma or equivalent qualification in Business Administration, Office Administration or a related field

Relevant experience in office administration, facilities coordination, vendor management or general administrative support is preferred

Proficiency in Microsoft 365 and general office administration

Good organization, documentation, communication (English and Bahasa Malaysia) and time-management skills

Basic understanding of petty cash, payment request documentation and office expense administration

Resourceful, reliable and able to handle routine office issues with appropriate follow-up

Rymnet Solutions Sdn Bhd is Cloud Solution Provider that specialized in Human Resource Management. We deliver our solution on the cloud and provide reliable payroll outsourcing services to our customer.

What can I earn as an Office Administrator