Office Administrator

Lott Inspection Sdn Bhd; Shah Alam; On-site; MYR 24,000 - 48,000; Full time

Benefits offered by this job

Medical coverage

Training and development opportunities

Flexible working arrangements

Job summary

Lott Inspection Sdn Bhd is seeking a full-time Admin Assistant based in Kota Kemuning, Selangor. You will provide comprehensive administrative and personal assistance to ensure the smooth running of day-to-day operations for the leadership team.

You will manage diaries, travel bookings, meetings, procurement, inventory, and liaison with suppliers, while maintaining QMS records and supporting special projects.

Qualifications

• 1-3 years' experience in an administrative or personal assistant role.
• Fluent in Mandarin, English and Bahasa Malaysia; Mandarin-speaking candidates preferred.
• Excellent organisational and time management abilities with keen attention to detail.
• Proficient in Microsoft Office, including advanced Excel skills.

Responsibilities

• Provide comprehensive administrative support including diary management, travel booking, and meeting coordination.
• Handle office management duties such as procurement, inventory control and liaison with suppliers.
• Offer personal assistance to senior leaders, including scheduling, correspondence, and general support.
• Maintain QMS detailed records and databases to support reporting and compliance.
• Assist with special projects and ad-hoc tasks as required.
• Support day-to-day operations and cross-functional collaboration.

Skills

Mandarin

English

Bahasa Malaysia

Diary management

Procurement

Time management

Customer-focused attitude

Tools

Microsoft Office

Excel

Travel booking tools

Job description

This is a full-time admin role based in Kota Kemuning, Selangor. Working closely with the leadership team of Lott Inspection Sdn Bhd, you will provide high-quality administrative and personal assistance to ensure the smooth running of day-to-day operations.

What you’ll be doing

• Providing comprehensive administrative support, including diary management, travel booking, meeting coordination
• Handling various office management duties such as procurement, inventory control and liaison with suppliers
• Offering personal assistance to senior leaders, including arranging schedules, managing correspondence and providing general support
• Maintaining QMS detailed records and databases to support reporting and compliance
• Assisting with special projects and ad-hoc tasks as required

What we’re looking for

• 1-3 years' experience in an administrative or personal assistant role, ideally within a professional services or corporate environment
• Excellent verbal and written communication skills in Mandarin, English and Bahasa Malaysia. "We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers."\
• Strong organisational and time management abilities, with a keen eye for detail
• Proficient in using Microsoft Office suite, including advanced Excel skills
• Proactive and adaptable, with the ability to multitask and work independently
• A positive, customer-focused attitude and the ability to interact effectively with stakeholders at all levels

What we offer

We are committed to creating a supportive and inclusive workplace culture that empowers our employees to thrive. In addition to a competitive salary, you will enjoy access to comprehensive benefits, including medical coverage, training and development opportunities, and flexible working arrangements.

About us

Lott Inspection Sdn Bhd is a leading provider of inspection and testing services in Malaysia. With over 35 years of industry experience, we pride ourselves on delivering exceptional quality and customer service to a diverse range of clients. Our team of dedicated professionals are passionate about their work and strive to achieve excellence in everything they do.