Office Administrator

SNA Consult; Selangor; On-site; MYR 30,000 - 42,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Job summary

SNA Consult in Malaysia (Selangor) is seeking an efficient Administrative Assistant to provide comprehensive support across departments, manage correspondence, schedule meetings, and prepare documents. You will maintain filing systems, handle mail and deliveries, perform accurate data entry, assist with travel arrangements and expense reporting, and use Microsoft Office Suite for daily tasks.

Effective communication in English, Bahasa Malaysia, and Mandarin is required to serve internal and

Qualifications

• Provide comprehensive administrative support across departments.
• Maintain organized filing systems (physical and digital).
• Handle mail, packages, and deliveries in a timely manner.
• Perform accurate data entry and update databases.
• Manage office supplies and inventory to ensure smooth operations.
• Greet visitors and answer calls professionally.
• Assist with event planning and logistics for internal meetings.
• Create and manage documents using Microsoft Word/PowerPoint.
• Collaborate with team to ensure efficient workflow.
• Communicate clearly in English, Bahasa Malaysia, and Mandarin.
• Uphold professionalism and provide excellent customer service.

Responsibilities

• Provide comprehensive administrative support to various departments.
• Maintain filing systems (physical and digital) for accurate record-keeping.
• Handle incoming/outgoing mail, packages, and deliveries and distribute to staff.
• Perform data entry tasks with accuracy and update databases/spreadsheets.
• Manage office supplies and ensure adequate stock levels.
• Greet visitors, answer phones, and direct inquiries to staff.
• Support event planning and coordination for internal meetings and company functions.
• Contribute to day-to-day operations with general administrative duties.
• Utilize Microsoft Office Suite to create and manage documents and communications.
• Collaborate with team to ensure efficient workflow.

Skills

Data entry

Time management

Communication

Organizational skills

Team collaboration

Customer service

Travel coordination

Tools

Microsoft Office Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide comprehensive administrative support to various departments, including managing correspondence, scheduling meetings, and preparing documents.

Assist in maintaining organized and efficient office operations, ensuring all supplies are adequately stocked and equipment is in good working order.

Perform accurate and timely data entry into company databases and systems, maintaining the integrity and confidentiality of information.

Support the management team with day-to-day administrative tasks, including travel arrangements and expense reporting.

Handle incoming and outgoing communications, including phone calls and emails, directing inquiries to the appropriate personnel.

Maintain and update filing systems, both physical and digital, ensuring easy retrieval of important records.

Collaborate with team members to ensure smooth workflow and efficient execution of administrative duties.

Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) proficiently for various administrative tasks.

Demonstrate strong time management skills to prioritize tasks and meet deadlines in a fast-paced environment.

Apply problem-solving abilities to address and resolve routine administrative challenges effectively.

Communicate clearly and professionally in English, Bahasa Malaysia, and Mandarin, both verbally and in writing.

Uphold a high standard of professionalism and provide excellent customer service to internal and external stakeholders.

Requirement

• Provide comprehensive administrative support to various departments, including managing correspondence, scheduling meetings, and preparing documents.
• Assist in maintaining organized and efficient office operations, ensuring all supplies are adequately stocked and equipment is in good working order.
• Perform accurate and timely data entry into company databases and systems, maintaining the integrity and confidentiality of information.
• Support the management team with day-to-day administrative tasks, including travel arrangements and expense reporting.
• Handle incoming and outgoing communications, including phone calls and emails, directing inquiries to the appropriate personnel.
• Maintain and update filing systems, both physical and digital, ensuring easy retrieval of important records.
• Collaborate with team members to ensure smooth workflow and efficient execution of administrative duties.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) proficiently for various administrative tasks.
• Demonstrate strong time management skills to prioritize tasks and meet deadlines in a fast-paced environment.
• Apply problem-solving abilities to address and resolve routine administrative challenges effectively.
• Communicate clearly and professionally in English, Bahasa Malaysia, and Mandarin, both verbally and in writing.
• Uphold a high standard of professionalism and provide excellent customer service to internal and external stakeholders.

Responsibility

• Provide comprehensive administrative support to various departments, including managing correspondence, scheduling meetings, and preparing documents.
• Assist in maintaining organized filing systems, both physical and digital, ensuring accurate and accessible record-keeping.
• Handle incoming and outgoing mail, packages, and deliveries, distributing them to the appropriate personnel in a timely manner.
• Perform data entry tasks with accuracy and efficiency, updating databases and spreadsheets as required.
• Manage office supplies inventory, placing orders and ensuring adequate stock levels for daily operations.
• Greet visitors, answer phone calls, and direct inquiries to the appropriate staff members, maintaining a professional and welcoming front office.
• Support event planning and coordination for internal meetings and company functions, assisting with logistics and arrangements.
• Contribute to the smooth day-to-day operations of the office by performing general administrative duties as assigned.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create, format, and manage documents, presentations, and communications.
• Collaborate with team members to ensure efficient workflow and support departmental objectives.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance