Admin Executive

PMI Press Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Job summary

PMI Press Sdn Bhd in Kuala Lumpur is seeking an Administrative Assistant/Office Administrator with a Diploma in Business Administration or Office Management. Fresh graduates are encouraged to apply and you will support management with calendars, communications, and document handling.

You will oversee daily office operations, coordinate with vendors, maintain records, and ensure an efficient workspace. Proficiency in English and Bahasa Malaysia is essential; Mandarin is a plus.

Qualifications

• Minimum diploma required in Business Administration or Office Management.
• Fresh graduates are encouraged to apply.
• Strong organizational and time management skills to meet deadlines in a fast-paced environment.
• Excellent written and verbal communication, professional interaction with colleagues, clients and partners.

Responsibilities

• Provide comprehensive administrative support to management, including calendar management, meetings, and correspondence.
• Oversee daily office operations, maintain supplies, mail handling, and general upkeep.
• Handle incoming/outgoing communications, answer phones, screen calls, and respond to emails.
• Maintain and organize company records, files, and databases for easy retrieval.
• Assist with reports, presentations, and other documents as required.
• Coordinate travel arrangements and accommodations for staff when necessary.
• Manage invoices, expense reports and other financial documentation.
• Serve as a point of contact for clients and visitors, delivering excellent customer service.
• Support HR functions by assisting onboarding and maintaining employee records.

Skills

Office management

Organizational skills

Communication

Data entry

Education

Diploma in Business Administration

Diploma in Office Management

Tools

Microsoft Office Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Minimum of a Diploma in Business Administration, Office Management, or a related field. Fresh graduates are encouraged to apply.

Proven ability to manage office operations, including maintaining supplies, coordinating with vendors, and ensuring a tidy and functional workspace.

Excellent organizational and time management skills, with the capacity to prioritize tasks effectively and meet deadlines in a fast-paced environment.

Strong communication skills, both written and verbal, with the ability to interact professionally with colleagues, clients, and external partners.

Proficiency in data entry and record-keeping, with a keen eye for detail to ensure accuracy.

Experience or willingness to learn customer service principles to assist internal and external stakeholders.

Fluency in English and Bahasa Malaysia is essential. Proficiency in Mandarin is a significant advantage.

Familiarity with basic office software such as Microsoft Office Suite (Word, Excel, Outlook) is expected.

Requirement

• Minimum of a Diploma in Business Administration, Office Management, or a related field. Fresh graduates are encouraged to apply.

• Proven ability to manage office operations, including maintaining supplies, coordinating with vendors, and ensuring a tidy and functional workspace.

• Excellent organizational and time management skills, with the capacity to prioritize tasks effectively and meet deadlines in a fast-paced environment.

• Strong communication skills, both written and verbal, with the ability to interact professionally with colleagues, clients, and external partners.

• Proficiency in data entry and record-keeping, with a keen eye for detail to ensure accuracy.

• Experience or willingness to learn customer service principles to assist internal and external stakeholders.

• Fluency in English and Bahasa Malaysia is essential. Proficiency in Mandarin is a significant advantage.

• Familiarity with basic office software such as Microsoft Office Suite (Word, Excel, Outlook) is expected.

Responsibility

• Provide comprehensive administrative support to the management team, including managing calendars, scheduling meetings, and preparing correspondence.

• Oversee daily office operations, ensuring a smooth and efficient working environment, including managing supplies, mail, and general office upkeep.

• Handle incoming and outgoing communications, including answering phones, screening calls, and responding to emails in a professional and timely manner.

• Maintain and organize company records, files, and databases, ensuring accuracy and easy retrieval of information.

• Assist with the preparation of reports, presentations, and other documents as required.

• Coordinate travel arrangements and accommodation for staff when necessary.

• Manage and process invoices, expense reports, and other financial documentation.

• Act as a point of contact for clients and visitors, providing excellent customer service and directing inquiries appropriately.

• Support HR functions by assisting with onboarding new employees, maintaining employee records, and coordinating training sessions.

• Implement and maintain office procedures and policies to enhance efficiency and organization.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance