Executive Assistant

SNA Consult; Selangor; On-site; MYR 33,000 - 51,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Job summary

SNA Consult Malaysia is seeking an organized Administrative Assistant to provide comprehensive support across departments, manage correspondence, schedule meetings, and prepare documents.

The role requires meticulous data entry, filing, and travel arrangements, with proficiency in Microsoft Office and strong time-management. Fluency in English, Bahasa Malaysia, and Mandarin is preferred to serve internal and external stakeholders.

Qualifications

• Provide comprehensive administrative support across departments.
• Maintain organized filing systems and manage correspondence.
• Perform accurate, confidential data entry into company systems.
• Coordinate travel arrangements and prepare expense reports.
• Handle phone calls and emails, directing inquiries appropriately.
• Utilize Microsoft Office proficiently for tasks and reporting.
• Demonstrate strong time management to meet deadlines.
• Communicate clearly in English, Bahasa Malaysia, and Mandarin.

Responsibilities

• Provide comprehensive administrative support to various departments, including managing correspondence, scheduling meetings, and preparing documents.
• Assist in maintaining filing systems, physical and digital, for easy retrieval.
• Handle mail, deliveries, and distribute to the right personnel in a timely manner.
• Perform data entry tasks and update databases and spreadsheets as required.
• Manage office supplies inventory and place orders to ensure stock levels.
• Greet visitors and answer calls, directing inquiries to appropriate staff.
• Support event planning and logistics for internal meetings and company functions.
• Contribute to smooth day-to-day office operations and administrative duties.
• Create, format, and manage documents and presentations using MS Office.
• Collaborate with team members to ensure efficient workflows.

Skills

Time management

Communication

Organizational skills

Multilingual communication

Tools

Microsoft Office Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide comprehensive administrative support to various departments, including managing correspondence, scheduling meetings, and preparing documents.

Assist in maintaining organized and efficient office operations, ensuring all supplies are adequately stocked and equipment is in good working order.

Perform accurate and timely data entry into company databases and systems, maintaining the integrity and confidentiality of information.

Support the management team with day-to-day administrative tasks, including travel arrangements and expense reporting.

Handle incoming and outgoing communications, including phone calls and emails, directing inquiries to the appropriate personnel.

Maintain and update filing systems, both physical and digital, ensuring easy retrieval of important records.

Collaborate with team members to ensure smooth workflow and efficient execution of administrative duties.

Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) proficiently for various administrative tasks.

Demonstrate strong time management skills to prioritize tasks and meet deadlines in a fast-paced environment.

Apply problem-solving abilities to address and resolve routine administrative challenges effectively.

Communicate clearly and professionally in English, Bahasa Malaysia, and Mandarin, both verbally and in writing.

Uphold a high standard of professionalism and provide excellent customer service to internal and external stakeholders.

Requirement

• Provide comprehensive administrative support to various departments, including managing correspondence, scheduling meetings, and preparing documents.
• Assist in maintaining organized and efficient office operations, ensuring all supplies are adequately stocked and equipment is in good working order.
• Perform accurate and timely data entry into company databases and systems, maintaining the integrity and confidentiality of information.
• Support the management team with day-to-day administrative tasks, including travel arrangements and expense reporting.
• Handle incoming and outgoing communications, including phone calls and emails, directing inquiries to the appropriate personnel.
• Maintain and update filing systems, both physical and digital, ensuring easy retrieval of important records.
• Collaborate with team members to ensure smooth workflow and efficient execution of administrative duties.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) proficiently for various administrative tasks.
• Demonstrate strong time management skills to prioritize tasks and meet deadlines in a fast-paced environment.
• Apply problem-solving abilities to address and resolve routine administrative challenges effectively.
• Communicate clearly and professionally in English, Bahasa Malaysia, and Mandarin, both verbally and in writing.
• Uphold a high standard of professionalism and provide excellent customer service to internal and external stakeholders.

Responsibility

• Provide comprehensive administrative support to various departments, including managing correspondence, scheduling meetings, and preparing documents.
• Assist in maintaining organized filing systems, both physical and digital, ensuring accurate and accessible record-keeping.
• Handle incoming and outgoing mail, packages, and deliveries, distributing them to the appropriate personnel in a timely manner.
• Perform data entry tasks with accuracy and efficiency, updating databases and spreadsheets as required.
• Manage office supplies inventory, placing orders and ensuring adequate stock levels for daily operations.
• Greet visitors, answer phone calls, and direct inquiries to the appropriate staff members, maintaining a professional and welcoming front office.
• Support event planning and coordination for internal meetings and company functions, assisting with logistics and arrangements.
• Contribute to the smooth day-to-day operations of the office by performing general administrative duties as assigned.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create, format, and manage documents, presentations, and communications.
• Collaborate with team members to ensure efficient workflow and support departmental objectives.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance