Internship For Admin Executive

Enhance First Technology (Malaysia) Sdn Bhd; Petaling Jaya; On-site; MYR 31,000 - 40,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Job summary

Enhance First Technology (Malaysia) Sdn Bhd in Damansara, Selangor is seeking an organized Administrative Assistant to provide comprehensive office support. You will manage filing, coordinate meetings and travel, handle communications, and assist with data entry and reports.

Collaborate across departments to ensure smooth daily operations and excellent service. The role requires strong administrative skills, attention to detail, and a proactive approach to office management.

Qualifications

• Experience in general administrative tasks and office support.
• Strong filing and records management abilities.
• Proficient in scheduling meetings and travel arrangements.
• Excellent communication and customer service skills.

Responsibilities

• Maintain and organize the company’s general office filing system and archives.
• Handle incoming/outgoing mail, courier services, and deliveries.
• Coordinate meetings, appointments, and staff travel arrangements.
• Prepare reports, correspondence, and presentations for various departments.
• Assist with invoices, purchase orders, and financial documents accuracy.
• Greet visitors and provide a welcoming reception experience.
• Keep office supplies stocked and manage procurement as needed.
• Support HR with onboarding and employee record maintenance.

Tools

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Enhance First Technology (Malaysia) Sdn Bhd – Damansara, Selangor

Provide comprehensive administrative support to ensure smooth daily operations of the office.

Manage and maintain accurate filing systems, both physical and digital, for all company documents and records.

Schedule and coordinate meetings, appointments, and travel arrangements for management and staff.

Handle incoming and outgoing correspondence, including emails, phone calls, and mail, in a professional and timely manner.

Assist with data entry and maintain databases, ensuring accuracy and completeness of information.

Support the team with various administrative tasks, such as preparing reports, presentations, and other documents.

Serve as a point of contact for internal and external inquiries, providing excellent customer service.

Manage office supplies inventory and place orders as needed.

Ensure the office environment is organized and presentable.

Collaborate effectively with colleagues across different departments to achieve common goals.

Requirement

• Provide comprehensive administrative support to ensure smooth daily operations of the office.

• Manage and maintain accurate filing systems, both physical and digital, for all company documents and records.

• Schedule and coordinate meetings, appointments, and travel arrangements for management and staff.

• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, in a professional and timely manner.

• Assist with data entry and maintain databases, ensuring accuracy and completeness of information.

• Support the team with various administrative tasks, such as preparing reports, presentations, and other documents.

• Serve as a point of contact for internal and external inquiries, providing excellent customer service.

• Manage office supplies inventory and place orders as needed.

• Ensure the office environment is organized and presentable.

• Collaborate effectively with colleagues across different departments to achieve common goals.

Responsibility

• Manage and maintain the company's general office filing system, records, and archives, ensuring accurate and organized document management.

• Handle incoming and outgoing mail, courier services, and deliveries, distributing them to the appropriate personnel in a timely manner.

• Coordinate and schedule meetings, appointments, and travel arrangements for management and staff, optimizing their time and resources.

• Provide administrative support to various departments, including preparing correspondence, reports, and presentations.

• Assist in the preparation and processing of invoices, purchase orders, and other financial documents, ensuring accuracy and adherence to company policies.

• Serve as a point of contact for visitors and clients, providing a professional and welcoming reception experience.

• Maintain office supplies inventory, placing orders as needed and ensuring adequate stock levels for smooth operations.

• Support the HR department with basic administrative tasks such as onboarding new employees and maintaining employee records.

• Assist in organizing company events and team-building activities, contributing to a positive work environment.

• Perform data entry and maintain databases, ensuring the accuracy and integrity of information.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave