Office Administrator

ASIA PULP AND PAPER; Petaling Jaya; On-site; MYR 39,000 - 56,000; Full time

Job summary

Asia Pulp and Paper invites you to join our administrative and financial support team. You will manage front desk operations, coordinating inter-department communications, and handle accounting tasks.

The role covers visitor management, scheduling, document preparation, and basic bookkeeping, with HR support duties and onboarding assistance included.

Qualifications

• Degree or Diploma in Accounting & Finance, Business Administration.
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Experience with SAP, and Accounts Payable/Accounts Receivable knowledge.
• 1–5 years of related work experience.
• Ability to multi-task, organize, and prioritize work.

Responsibilities

• Greeting visitors, answering calls, respond to emails and direct inquiries.
• Managing calendars, coordinating meetings, travel and events.
• Ordering supplies, overseeing maintenance, and ensuring a tidy workspace.
• Preparing documents (memos, reports, invoices) and filing systems.
• Processing invoices, tracking expenses, managing petty cash, and basic bookkeeping.
• Assisting with onboarding new hires and HR procedures.

Skills

Multi-tasking

Organization

Prioritization

Education

Degree or Diploma in Accounting & Finance, Business Administration

Tools

Microsoft Office

SAP

AP/AR knowledge

Job description

Asia Pulp & Paper (APP) invites you to be part of our exciting journey in Singapore as we create value and expand globally. As one of the world’s largest integrated paper companies, with over 100,000 employees, we deliver products to more than 150 countries through cutting-edge manufacturing and an extensive network of associates.

At APP, integrity in the supply chain and a commitment to our Sustainability Roadmap Vision 2030 are central to our operations. To learn more about our journey toward operational excellence, check out our Sustainability Reports and Forest Conservation Policy at https://app.co.id/sustainability—roadmap-vision-2030.

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

About the role

This is an administrative and financial support position responsible for managing front desk operations, office coordination, and accounting tasks. The role encompasses visitor management, scheduling, office administration, document preparation, financial processing, and HR support functions.

Key responsibilities

Greeting visitors, answering calls, responding to emails, and directing inquiries

Managing calendars, booking meetings, arranging travel, and organizing events

Ordering supplies, overseeing maintenance, ensuring a tidy workspace, and managing facilities

Preparing documents (memos, reports, invoices), managing filing systems, and handling mail/deliveries

Processing invoices, tracking expenses, managing petty cash, and assisting with basic bookkeeping

Helping with onboarding new hires, maintaining employee records, and assisting with HR procedures

About you

Degree or Diploma in Accounting & Finance, Business Administration

Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

SAP, Account Payable & Account Receivable Knowledge

Full set account experience would be an added advantage

Ability to multi-task, organize, and prioritize work

1-5 years related work experience