Office Admin Manager

EBC TECHNOLOGY MALAYSIA SDN. BHD.; Kuala Lumpur; On-site; MYR 48,000 - 80,000; Full time

Job summary

EBC TECHNOLOGY MALAYSIA SDN. BHD. is seeking an experienced Office & Facilities Manager to oversee day-to-day operations, drive efficiency, and ensure a productive workplace in Kuala Lumpur. You will coordinate admin, procurement, vendor oversight, and safety compliance while supporting HR, Finance, and Management teams.

The role emphasizes office improvements, project coordination, vendor contracts, and staff engagement activities to foster a well-organized, safe, and collaborative environment.

Qualifications

• Diploma or bachelor's degree in business administration, Office Management, Facilities Management, or a related discipline.
• 3-5 years of experience in Office Administration, Office Management, Facilities Management, Workplace Experience, or Corporate Services.
• Strong organizational and project coordination skills with excellent attention to detail.
• Excellent communication and stakeholder management abilities across all levels.
• A proactive, resourceful, and solution-oriented mindset with the ability to manage multiple priorities in a fast-paced environment.
• Experience managing vendors, procurement, office budgets, and facilities operations is highly preferred.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Oversee the day-to-day operations of the office to ensure a smooth, efficient, and productive workplace.
• Manage office administration, supplies, pantry inventory, procurement, filing systems, and company records.
• Drive office improvement initiatives, including office relocation, renovation, workspace enhancement, and process optimization.
• Provide administrative support to the HR, Finance, and Management teams.
• Lead all aspects of facilities management to maintain a safe, secure, and well-maintained office environment.
• Coordinate office maintenance, repairs, cleaning services, preventive maintenance, and workplace improvements.
• Ensure compliance with workplace health and safety regulations, fire safety requirements, licenses, permits, inspections, and statutory compliance.
• Build and maintain strong relationships with vendors, suppliers, contractors, and service providers.
• Manage vendor contracts, service agreements, renewals, and supplier performance.
• Organize employee engagement activities, including monthly celebrations, festive events, CSR initiatives, sports activities, wellness programmes, and team-building events.

Skills

Organizational skills

Communication

Vendor management

Project coordination

Education

Bachelor's degree in Business Administration / Office Management / Facilities Management

Job description

Oversee the day-to-day operations of the office to ensure a smooth, efficient, and productive workplace.

Manage office administration, supplies, pantry inventory, procurement, filing systems, and company records.

Drive office improvement initiatives, including office relocation, renovation, workspace enhancement, and process optimization.

Provide administrative support to the HR, Finance, and Management teams.

Lead all aspects of facilities management to maintain a safe, secure, and well-maintained office environment.

Coordinate office maintenance, repairs, cleaning services, preventive maintenance, and workplace improvements.

Ensure compliance with workplace health and safety regulations, fire safety requirements, licenses, permits, inspections, and statutory compliance.

Build and maintain strong relationships with vendors, suppliers, contractors, and service providers.

Manage vendor contracts, service agreements, renewals, and supplier performance.

Organize employee engagement activities, including monthly celebrations, festive events, CSR initiatives, sports activities, wellness programmes, and team-building events.

Requirements

Diploma or bachelor's degree in business administration, Office Management, Facilities Management, or a related discipline.

3-5 years of experience in Office Administration, Office Management, Facilities Management, Workplace Experience, or Corporate Services.

Strong organizational and project coordination skills with excellent attention to detail.

Excellent communication and stakeholder management abilities across all levels.

A proactive, resourceful, and solution-oriented mindset with the ability to manage multiple priorities in a fast-paced environment.

Experience managing vendors, procurement, office budgets, and facilities operations is highly preferred.

Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).