Assistant Manager – Administration & Office Management

Private Advertiser; Johor Bahru; On-site; MYR 45,000 - 75,000; Full time

Job summary

Private Advertiser in Johor Bahru is seeking an experienced Office Administrator/Facilities Manager to oversee day-to-day operations, ensure a smooth, well-organised workplace, and support the team.

You will manage procurement, records, health and safety compliance, vendor contracts, and timely office services, contributing to cost-efficiency and an organised environment.

Join a dynamic team and play a pivotal role in maintaining an efficient, compliant, and well-equipped office.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Office Management, Facilities Management or a related discipline.
• Minimum 5 years of relevant experience in office administration, office management, facilities management or corporate services.
• Strong organisational, coordination and problem-solving skills with good attention to detail.
• Proactive, resourceful and solution-oriented, with the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Oversee the day-to-day office operations to ensure a smooth, efficient and well organised workplace.
• Manage general office administration, office supplies, pantry inventory, procurement, filing systems and company records.
• Provide administrative and operational support to the team.
• Coordinate office maintenance, repairs, cleaning services, preventive maintenance and workplace improvements.
• Ensure compliance with workplace health and safety requirements, fire safety regulations, licences, permits, inspections and other relevant statutory requirements.
• Manage vendors and service providers, including contracts, service agreements, renewals and performance monitoring.
• Coordinate office-related purchases and ensure services and supplies are delivered in a timely and cost-effective manner.

Skills

Organisational skills

Problem-solving

Multitasking

Independent worker

Education

Bachelor's or Diploma in Business Administration/Office Management/Facilities Management

Job description

Oversee the day-to-day office operations to ensure a smooth, efficient and well organised workplace.

Manage general office administration, office supplies, pantry inventory, procurement, filing systems and company records.

Provide administrative and operational support to the team.

Coordinate office maintenance, repairs, cleaning services, preventive maintenance and workplace improvements.

Ensure compliance with workplace health and safety requirements, fire safety regulations, licences, permits, inspections and other relevant statutory requirements.

Manage vendors and service providers, including contracts, service agreements, renewals and performance monitoring.

Coordinate office-related purchases and ensure services and supplies are delivered in a timely and cost-effective manner.

Requirement

Diploma or Bachelor's Degree in Business Administration, Office Management, Facilities Management or a related discipline.

Minimum 5 years of relevant experience in office administration, office management, facilities management or corporate services.

Strong organisational, coordination and problem-solving skills with good attention to detail.

Proactive, resourceful and solution-oriented, with the ability to manage multiple priorities in a fast-paced environment.

Able to work independently with minimal supervision and take ownership of assigned responsibilities.