Director, Administration

Private Advertiser; Petaling Jaya; On-site; MYR 90,000 - 130,000; Full time

Job summary

Private Advertiser seeks an experienced administrative leader to oversee governance, regulatory compliance, and operational efficiency in support of company objectives.

The role focuses on managing office budgets, lease strategies, safety policies, and corporate records, while coordinating with building management and service providers to ensure efficient facilities operations.

Qualifications

• Excellent verbal and written communication skills in English.
• High level of accuracy and attention to detail.
• Strong organizational, planning and prioritization abilities.
• Collaborative and able to work with all levels of the organization.

Responsibilities

• Monitor office-related administrative budgets and expenses.
• Oversee office location strategy and lease renewal planning, ensuring accessibility and facilities needs.
• Ensure compliance with workplace safety policies and ISO-related practices.
• Maintain corporate records, licences, permits and statutory filings.
• Manage corporate mobile plans for cost efficiency.
• Oversee office facilities and coordinate with building management on issues.
• Ensure cleanliness standards and manage pantry, beverage and supplies.
• Provide admin support for office operations including phone systems and access management.
• Procure, receive, store and distribute office stationery and supplies.
• Manage courier and dispatch services and related invoicing.

Skills

Verbal and written communication in EN

Attention to detail

Organizational and planning skills

Team collaboration

Education

University Degree

Tools

Google Workspace

Job description

To provide leadership and oversight of the Company's administrative functions, ensuring effective governance, regulatory compliance, operational efficiency, and organisational coordination in support of the Company's objectives.

Key responsibilities

Monitor office-related administrative budgets and expenses.

Oversee office location strategy and lease renewal planning, ensuring facilities provide convenient access to public transportation, parking options, and support organisational needs.

Serve as custodian of workplace safety policies and ISO-related management practices, ensuring compliance with internal standards and regulatory requirements.

Maintain corporate records, licences, permits, and statutory filings.

Manage corporate mobile plans, ensuring cost-effective services and plans.

Manage overall office facilities and act as the primary liaison with building management to resolve facility-related issues.

Oversee office cleanliness standards, coordinating with cleaning and maintenance providers and managing pantry, beverage, and water dispenser supplies.

Provide administrative support for office operations, including telephone system administration, directory updates, and Face ID access management.

Procure, receive, store, and distribute office stationery and supplies while maintaining adequate inventory levels.

Manage courier and dispatch services, including arranging pickups, verifying invoices, and maintaining supplies of pre-printed airway bills and envelopes.

About you

Self-motivated, proactive, and able to work independently with minimal supervision.

Team-oriented with the ability to collaborate effectively across all levels of the organisation.

Proven problem-solving skills with the ability to identify and implement practical solutions.

High level of accuracy and attention to detail.

Excellent organizational, planning, and prioritization abilities.

Excellent interpersonal and negotiation skills.

Strong verbal and written communication skills in English.

University Degree.

Minimum 5 years of relevant administrative experience.

Proficiency in the Google Workspace suite including Google Docs, Sheets, and Slides.