Office Specialist

Atome; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Atome is seeking an Office Specialist to support daily operations, manage office facilities, coordinate services, and contribute to a welcoming work environment in Kuala Lumpur. The role emphasizes organisation, efficiency, and smooth execution of administrative tasks.

You will handle procurement, vendor liaison, event support, onboarding and workspace setup, while ensuring compliance with health and safety standards and company policies.

Qualifications

• Diploma or degree in Business Administration or related field.
• Minimum 1–2 years in office administration.
• Experience in vendor management, event coordination, and procurement is an advantage.

Responsibilities

• Manage day-to-day office administrative and operational activities.
• Oversee office facilities and ensure the workplace is clean, safe, and well-maintained.
• Coordinate with vendors, contractors, and service providers for office maintenance and repairs.
• Manage pantry supplies, office stationery, and general inventory, ensuring adequate stock levels at all times.
• Handle office procurement and raise purchase requests for office-related items and services.
• Support office space planning, seating arrangements, and workplace improvements.
• Coordinate office moves, renovations, and workplace setup projects as required.
• Organise and coordinate internal meetings, staff engagement activities, and company events.
• Assist with employee onboarding and offboarding by preparing workspaces and coordinating office-related requirements.
• Maintain office records, documentation, and administrative procedures.
• Ensure compliance with office policies, health and safety requirements, and workplace standards.
• Provide general administrative support and assist with ad hoc projects and duties assigned by management.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Attention to detail

Independent work

Team collaboration

Education

Bachelor's degree in Business Administration

Diploma in Business Administration

Job description

The Office Specialist is responsible for ensuring the smooth day-to-day operation of the office by providing administrative support, managing office facilities, coordinating workplace services, and supporting company events. This role plays a key part in maintaining an efficient, organised, and welcoming work environment.

Key Responsibilities

• Manage day-to-day office administrative and operational activities.
• Oversee office facilities and ensure the workplace is clean, safe, and well-maintained.
• Coordinate with vendors, contractors, and service providers for office maintenance and repairs.
• Manage pantry supplies, office stationery, and general inventory, ensuring adequate stock levels at all times.
• Handle office procurement and raise purchase requests for office-related items and services.
• Support office space planning, seating arrangements, and workplace improvements.
• Coordinate office moves, renovations, and workplace setup projects as required.
• Organise and coordinate internal meetings, staff engagement activities, and company events.
• Assist with employee onboarding and offboarding by preparing workspaces and coordinating office-related requirements.
• Maintain office records, documentation, and administrative procedures.
• Ensure compliance with office policies, health and safety requirements, and workplace standards.
• Provide general administrative support and assist with ad hoc projects and duties assigned by management.

Key Skills & Competencies

• Strong organisational and multitasking skills.
• Good communication and interpersonal skills.
• Attention to detail and ability to prioritise tasks.
• Ability to work independently and collaborate effectively with cross-functional teams.

Preferred Qualifications & Experience

• Diploma or Bachelor's degree in Business Administration or a related discipline.
• Minimum 1-2 years of experience in office administration, office operations.
• Experience in office administration, office management, workplace operations, or facilities coordination.
• Experience in vendor management, event coordination, and office procurement is an advantage