Corporate Administration Executive (Office & Employee Engagement)

Private Advertiser; Kuala Lumpur; On-site; MYR 33,000 - 67,000; Full time

Job summary

Private Advertiser is seeking a Corporate Administration Executive (Office & Employee Engagement) to support administrative operations and drive employee engagement. The role involves managing daily office administration, facilities, assets, and vendor coordination, while supporting HR policy development and staff welfare programs.

The candidate should hold a degree in Office System Management or related discipline, possess strong communication and MS Office skills, and demonstrate integrity

Qualifications

• Degree in Office System Management or related discipline.
• Knowledge of HR Administration and Employee Relations (preferred).
• Excellent Communication and Interpersonal Skills.
• Ability to work independently and in a team environment.
• Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook).
• Positive attitude with focus on employee experience and workplace excellence.
• Strong analytical and problem-solving skills.
• Able to manage multiple priorities in a fast-paced environment.
• High level of integrity and confidentiality when handling information.

Responsibilities

• Oversee and manage the daily administrative operations of the corporate office to ensure smooth and efficient business operations.
• Supervise administrative support staff and coordinate workforce scheduling, attendance, leave administration, and related matters.
• Manage office facilities, equipment, company assets, and vehicle administration, ensuring proper maintenance and operational readiness.
• Coordinate with vendors and service providers to procure office supplies, facilities services, and other administrative requirements in a cost-effective manner.
• Administer petty cash, office inventory, asset records, and related documentation in accordance with company policies.
• Manage meeting room bookings, office resources, parking allocations, and other employee support services.
• Maintain and update administrative records, employee directories, and office-related databases.
• Ensure compliance with company policies, procedures, and administrative standards.
• Support the development, implementation, and continuous improvement of HR and administrative policies, procedures, and SOPs.
• Assist in planning and executing employee engagement initiatives, corporate events, team-building activities, and staff welfare programs.
• Provide general HR administrative support and assist with employee-related matters as assigned.

Skills

Communication

Interpersonal skills

Teamwork

Multitasking

Problem solving

Education

Degree in Office System Management or related discipline

Tools

MS Office

Job description

Corporate Administration Executive (Office & Employee Engagement)

To support business operations through effective administration, facilities management, and employee engagement programs.

Key responsibilities

Oversee and manage the daily administrative operations of the corporate office to ensure smooth and efficient business operations.

Supervise administrative support staff and coordinate workforce scheduling, attendance, leave administration, and related matters.

Manage office facilities, equipment, company assets, and vehicle administration, ensuring proper maintenance and operational readiness.

Coordinate with vendors and service providers to procure office supplies, facilities services, and other administrative requirements in a cost-effective manner.

Administer petty cash, office inventory, asset records, and related documentation in accordance with company policies.

Manage meeting room bookings, office resources, parking allocations, and other employee support services.

Maintain and update administrative records, employee directories, and office-related databases.

Ensure compliance with company policies, procedures, and administrative standards.

Support the development, implementation, and continuous improvement of HR and administrative policies, procedures, and SOPs.

Assist in planning and executing employee engagement initiatives, corporate events, team-building activities, and staff welfare programs.

Provide general HR administrative support and assist with employee-related matters as assigned.

About you

Degree in Office System Management or related discipline

Knowledge of HR Administration and Employee Relations (preferred)

Excellent Communication and Interpersonal Skills

Ability to work independently and in a team environment

Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook)

Positive attitude with a strong focus on employee experience and workplace excellence

Strong analytical and problem-solving skills

Able to manage multiple priorities in a fast-paced environment

Possess high level of integrity and confidentiality when handling company and employee information