Office Admin Executive

SYNO MEDICAL Sdn Bhd; Petaling Jaya; On-site; MYR 36,000 - 58,000; Full time

Job summary

SYNO MEDICAL Sdn Bhd – Damansara, Selangor is seeking an Office Admin Executive to ensure smooth day-to-day operations and provide administrative support across the organization.

Responsibilities include handling calls, maintaining filing systems, coordinating meetings, preparing reports, assisting in accounting tasks, and supporting HR onboarding and attendance. The role requires strong organizational and communication skills.

Qualifications

• Diploma or Degree in Business Administration or related field.
• Proven experience in administrative or office support roles.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), SQL.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Ability to work independently and handle confidential information.
• Attention to detail and problem-solving skills.
• IT knowledge is an added advantage.

Responsibilities

• Manage daily office operations and administrative tasks.
• Handle incoming calls, emails, and correspondence.
• Maintain filing systems (physical and digital).
• Coordinate meetings, appointments, and schedules.
• Prepare reports, presentations, and documents.
• Manage office supplies inventory and place orders when needed.
• Liaise with vendors, service providers, and internal teams.
• Assist in basic accounting tasks (invoicing, expense tracking, petty cash).
• Support HR functions such as onboarding, attendance tracking, and staff records.
• Ensure office equipment is properly maintained and serviced.
• Organize company events, meetings, or team activities.
• Coordinate with website providers to ensure it's up-to-date and free of issues.

Skills

Strong organizational and multitasking

Good communication & interpersonal

Attention to detail & problem-solving

Independent with confidential info

IT knowledge advantageous

Education

Diploma or Degree in Business Administration or related field

Tools

Microsoft Office Suite

SQL

Job description

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SYNO MEDICAL Sdn Bhd – Damansara, Selangor

The Office Admin Executive is responsible for ensuring smooth day-to-day office operations, providing administrative support, and maintaining an organized and efficient workplace environment.

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Key Responsibilities:

• Manage daily office operations and administrative tasks
• Handle incoming calls, emails, and correspondence
• Maintain filing systems (physical and digital)
• Coordinate meetings, appointments, and schedules
• Prepare reports, presentations, and documents
• Manage office supplies inventory and place orders when needed
• Liaise with vendors, service providers, and internal teams
• Assist in basic accounting tasks (invoicing, expense tracking, petty cash)
• Support HR functions such as onboarding, attendance tracking, and staff records
• Ensure office equipment is properly maintained and serviced
• Organize company events, meetings, or team activities
• Coordinate with website providers to ensure it's up-to-date and free of issues

________________________________________

Requirements:

• Diploma or Degree in Business Administration or related field
• Proven experience in administrative or office support roles
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), SQL
• Strong organizational and multitasking skills
• Good communication and interpersonal skills
• Ability to work independently and handle confidential information
• Attention to detail and problem-solving skills
• IT knowledge is an added advantage

________________________________________

Preferred Qualifications (Optional):

• Experience with accounting software (e.g., SQL, SAP)
• Familiarity with HR or payroll systems
• Experience with e-greeting and social media advertising

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