Admin Assistant

Mutiara Security Services; Johor; On-site; MYR 39,000 - 56,000; Full time

Job summary

Mutiara Security Services in Johor is seeking an Administrative Assistant to provide daily office support and ensure smooth operations. You will maintain records, handle inquiries, prepare documents, and assist HR with recruitment and onboarding.

Proficiency in Microsoft Office (Word, Excel, Outlook) and strong communication, organization, and multitasking skills are essential to meet deadlines and support a busy security services team.

Qualifications

• Diploma in Business Administration, Office Management or HR-related field.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good written and verbal communication skills.
• Responsible, organized and detail-oriented.
• Able to multitask and meet deadlines with minimal supervision.

Responsibilities

• Maintain and update employee records, documents and filing systems.
• Handle incoming calls, emails and general enquiries professionally.
• Prepare documents, letters, reports and presentations when required.
• Manage office stationery, supplies and inventory.
• Coordinate appointments, meetings and schedules.
• Assist in processing invoices, payments and other administrative transactions.
• Assist HR with recruitment activities, including job advertisements, interview scheduling and staff onboarding.
• Assist in ordering and managing uniforms for security guards and staff.
• Prepare quotations for clients when required.
• Assist in preparing tender documents and submissions.

Skills

Microsoft Office

Communication

Organization

Multitasking

Education

Diploma in Business Administration

Office Management

Human Resource Management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide administrative support to ensure smooth and efficient daily office operations.

Key responsibilities

Maintain and update employee records, documents and filing systems.

Handle incoming calls, emails and general enquiries professionally.

Prepare documents, letters, reports and presentations when required.

Manage office stationery, supplies and inventory.

Coordinate appointments, meetings and schedules.

Assist in processing invoices, payments and other administrative transactions.

Assist HR with recruitment activities, including job advertisements, interview scheduling and staff onboarding.

Assist in ordering and managing uniforms for security guards and staff.

Prepare quotations for clients when required.

Assist in preparing tender documents and submissions.

About you

Diploma in Business Administration, Office Management, Human Resource Management or related field.

Proficient in Microsoft Office, especially Word, Excel and Outlook.

Good written and verbal communication skills.

Responsible, organised and detail-oriented.

Able to multitask and work independently with minimum supervision.

Able to meet deadlines and manage priorities effectively.

Pleasant personality and good interpersonal skills.