Office Admin

BROWN EYES PRODUCTION; Tawau; On-site; MYR 36,000 - 60,000; Full time

Job summary

BROWN EYES PRODUCTION in Tawau, Sabah is seeking an Office Administrator to manage daily operations, handle quotations, invoices and official documents, and maintain filing and records.

You will use Niagawan for invoicing and customer records, assist with HR administration, coordinate meetings, support proposals and project reports, and liaise with vendors and stakeholders to keep workflows efficient.

Qualifications

• Experience in office administration and document processing.
• Strong communication and coordination skills.
• Proficient in using business systems and MS Office.
• Ability to prepare proposals and reports.
• Attention to detail and confidentiality.
• Experience with HR administration is a plus.

Responsibilities

• Manage daily office administration and day-to-day operations.
• Prepare quotations, invoices, receipts and letters.
• Use Niagawan for invoicing and customer records.
• Prepare business proposals, profiles and decks.
• Assist management with corporate and government proposals.
• Handle customer enquiries via WhatsApp, email and calls.
• Follow up quotations, bookings, payments and docs.
• Maintain filing systems, records and databases.
• Coordinate appointments and internal schedules.
• Support production schedules for photography and videography.
• Assist with basic HR records and attendance.
• Manage stock, inventory and office supplies.
• Prepare reports for administrative, sales and operations.
• Use AI tools to support research and documentation.
• Help improve SOPs and office workflows.
• Liaise with photographers, vendors and clients.
• Ensure accuracy of documents before submission.
• Maintain confidentiality of sensitive information.
• Perform other duties as assigned.

Skills

Office administration

Customer service

Communication

HR administration

Inventory management

Documentation

Proposal preparation

Tools

Niagawan

ChatGPT

Gemini

Canva AI

Job description

Manage daily office administration and ensure smooth day-to-day operations.

Prepare and manage quotations, invoices, receipts, purchase documents, official letters and other administrative documents.

Use and maintain business systems such as Niagawan for invoicing, customer records and related transactions.

Prepare business proposals, company profiles, presentation decks, reports and supporting documentation.

Assist management in preparing proposals for corporate, government and commercial projects.

Manage customer enquiries through WhatsApp, email, phone calls and other communication channels.

Follow up with customers regarding quotations, bookings, payments and documentation.

Maintain accurate filing systems, customer records, project documents and company databases.

Coordinate appointments, meetings, customer bookings and internal schedules.

Support photography and videography production schedules where required.

Assist with basic HR administration including attendance, leave records, employee documentation and staff files.

Assist with stock, inventory, office supplies, purchasing and company asset records.

Prepare administrative, sales and operational reports when required.

Use AI tools such as ChatGPT, Gemini, Canva AI and other productivity tools to support research, documentation, proposal preparation and workflow efficiency.

Support the management team in improving SOPs, administrative systems and office workflows.

Liaise with photographers, videographers, editors, customers, vendors and other stakeholders.

Ensure all documents, names, dates, pricing and information are checked carefully before submission.

Maintain confidentiality of company, customer, employee and financial information.

Perform other administrative and operational duties assigned by management.

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