Office Administrator

Mls Logistic Services Pte. Ltd.; Petaling Jaya; On-site; MYR 36,000 - 58,000; Full time

Job summary

Mls Logistic Services Pte. Ltd. is seeking an Office Administrator to ensure the smooth day-to-day operations of the office, handling administrative, coordination, and operational tasks.

You will be a key contact for internal stakeholders, vendors, and visitors, maintaining an organized and professional environment. The role includes onboarding new staff onsite, asset tracking, documentation, and coordinating meetings and events.

Qualifications

• Experience supporting general office operations and administration.
• Ability to coordinate vendors, facilities, and visitor management.
• Experience onboarding new staff and maintaining orderly records.

Responsibilities

• Manage office supplies and pantry items, ensuring stock levels.
• Track asset contracts and renewal schedules for office equipment.
• Maintain filing systems and ensure accessible documentation.
• Distribute mail and support onboarding for new staff onsite.
• Coordinate meeting rooms and plan company events when needed.
• Prepare administrative reports and monitor office expenses.
• Maintain relationships with internal and external stakeholders.
• Manage IT assets and workstation setup for new hires.

Skills

Administrative support

Vendor coordination

Facilities coordination

Onboarding support

Job description

The Office Administrator is responsible for ensuring the smooth day-to-day operation of the office by providing administrative, coordination, and operational support. The role serves as a key point of contact for internal stakeholders, vendors, and visitors, while maintaining an organized, efficient, and professional working environment.

Office Administration

Manage and maintain office supplies, including stationery, pantry items, and toiletries.

Monitor and track company asset contracts, including renewal schedules.

Maintain organized filing systems and ensure accurate documentation for easy retrieval and smooth information flow.

Collect and distribute mail to relevant departments.

On-site support the onboarding process for new staff, including door access registration, office orientation, and assisting with laptop, email, and equipment setup.

Maintain an up-to-date asset listing to track equipment needs and purchases.

Liaise with vendors, building management, and service providers to ensure timely delivery of services.

Process purchase requests, invoices, and administrative documentation in accordance with company procedures.

Maintain positive working relationships with internal and external stakeholders.

Meeting & Event Coordination

Coordinate meeting room bookings and ensure facilities are prepared for meetings and events.

Support the planning and execution of company events, and employee engagement activities.

Prepare meeting minutes and ensure action items are documented and followed up appropriately.

Documentation & Reporting

Maintain organized filing systems, both electronic and physical.

Prepare periodic administrative reports and track operational expenses where required.

Ensure company records and documentation are accurate, updated, and maintained confidentially.

Company Property, Locker, IT Asset & Workstation Management

Manage company property, employee lockers, and IT assets, including issuance, tracking, maintenance, and return.

Arrange and prepare workstations, equipment, and system access for new employees prior to onboarding.