Office Admin

Hanamaru Auto Trading; Kuala Lumpur; On-site; MYR 36,000 - 51,000; Full time

Job summary

HANAMARU AUTO TRADING SDN BHD in Kuala Lumpur is seeking an experienced Office Admin to support daily operations and ensure the smooth functioning of our office. This full‑time, on‑site role requires professionalism and the ability to coordinate across departments.

You will handle scheduling, filing, and records, assist with onboarding, and manage office expenses. Proficiency in English and Bahasa Malaysia is essential; Japanese is a plus for our team.

Qualifications

• Proven experience as an Office Administrator or similar administrative role, ideally within automotive or trading industries.
• Strong organisational and time-management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal communication in English and Bahasa Malaysia; Japanese (JLPT N3) is a bonus.

Responsibilities

• Manage day-to-day office operations and administrative tasks including scheduling, filing, and records management.
• Provide comprehensive support to staff and management across all departments.
• Handle correspondence, telephone inquiries, and visitor reception with professionalism and courtesy.

Skills

Office administration

Organisational skills

Time management

Communication skills

Microsoft Office

Education

JLPT N3 level

Tools

Word

Excel

Outlook

Job description

We are seeking an experienced Office Admin to join HANAMARU AUTO TRADING SDN BHD in Kuala Lumpur. This is a full-time position based on-site in our Kuala Lumpur office. As Office Admin, you will be the backbone of our administrative operations, providing essential support to ensure the smooth functioning of our office and supporting our team across all departments. This role is fundamental to maintaining the efficiency and organisation of our workplace, making it a strategically important position within our company.

Key responsibilities

• Managing day-to-day office operations and administrative tasks, including scheduling, filing, and records management
• Providing comprehensive support to staff members and management across all departments
• Handling correspondence, telephone inquiries, and visitor reception with professionalism and courtesy
• Organising and coordinating meetings and preparing documentation
• Maintaining office supplies inventory and ordering materials as needed
• Processing and managing office expenses, invoices, and basic bookkeeping tasks
• Coordinating with external vendors and service providers to ensure office maintenance and facilities
• Assisting with data entry, database management, and maintaining organised filing systems
• Supporting HR-related administrative tasks such as employee onboarding and record keeping
• Ensuring compliance with office policies and procedures

What we’re looking for

• Proven experience as an Office Administrator or in a similar administrative role, ideally within the automotive or trading industry
• Strong organisational and time-management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English, Bahasa Malaysia and Proficiency in Japanese is an added bonus (Minimum N3 Level for JLPT)
• Proficiency in Microsoft Office suite including Word, Excel, and Outlook
• High level of attention to detail and accuracy in all administrative work
• Professional demeanour with strong interpersonal and customer service skills
• Ability to work independently and as part of a team in a fast-paced environment
• Discretion and reliability in handling confidential information
• Knowledge of office management software and databases is advantageous
• Flexibility and willingness to support ad-hoc projects and departmental initiatives

What we offer

At HANAMARU AUTO TRADING SDN BHD, we believe in creating a supportive and collaborative workplace where our employees can thrive. We offer competitive remuneration, opportunities for professional development, and a team-oriented environment where your contributions are valued and recognised. We are committed to maintaining a positive workplace culture and providing our staff with the support they need to succeed in their roles.

About us

HANAMARU AUTO TRADING SDN BHD is a dynamic automotive trading company based in Kuala Lumpur. We are dedicated to delivering quality service and building strong relationships with our clients and partners. With a focus on professionalism, integrity, and customer satisfaction, we have established ourselves as a trusted name in the automotive industry. Our team is passionate about excellence, and we are committed to fostering an environment where innovation and efficiency drive our success.