Office Admin

SEMBESTFORM MANUFACTURING & TECHNOLOGY SDN BHD; Johor Bahru; On-site; MYR 33,000 - 56,000; Full time

Job summary

SEMBESTFORM MANUFACTURING & TECHNOLOGY SDN BHD in Johor Bahru is seeking a capable Administrative Clerk to support daily operations, data entry, document management and coordinating deliveries.

Fresh graduates welcome; opportunities to grow in HR support and purchasing; good command of English and Bahasa Malaysia essential; Mandarin helpful for supplier relations; basic Excel/Word/Outlook required.

Qualifications

• Fresh graduates are welcome; 1–2 years' experience is an advantage.
• Familiar with Microsoft Excel, Word, Outlook, and basic computer applications.
• Able to communicate in English and Bahasa Malaysia; Mandarin is an advantage for suppliers/customers.
• Organized, responsible, and able to follow up on tasks independently.

Responsibilities

• Handle daily administrative and clerical duties, including filing, scanning, photocopying and data entry.
• Prepare and maintain PO, DO, invoices, quotations and other company documents.
• Maintain proper document filing and record control, both hardcopy and electronic.
• Coordinate incoming and outgoing deliveries, courier arrangements and shipment documents.
• Update Excel trackers, reports and administrative records accurately and on time.
• Assist with employee attendance, leave, overtime and basic HR documentation.
• Maintain employee records, training records and other administrative documents.
• Assist with office supplies, stationery and general purchasing requirements.
• Coordinate with the store and production teams regarding material/document movement when required.
• Assist with stock records and inventory documentation where applicable.
• Check supplier DO/invoices against PO and submit documents for payment processing.
• Maintain confidentiality of company, employee, customer and commercial information.
• Answer telephone calls and handle general enquiries professionally.
• Support management in preparing reports, presentations, letters and meeting documents.
• Perform other reasonable administrative duties assigned by management.

Skills

Data entry

Excel

Word

Outlook

Communication

Organization

Documentation

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

1. Handle daily administrative and clerical duties, including filing, scanning, photocopying and data entry.

2. Prepare and maintain PO, DO, invoices, quotations and other company documents.

3. Maintain proper document filing and record control, both hardcopy and electronic.

4. Coordinate incoming and outgoing deliveries, courier arrangements and shipment documents.

5. Update Excel trackers, reports and administrative records accurately and on time.

6. Assist with employee attendance, leave, overtime and basic HR documentation.

7. Maintain employee records, training records and other administrative documents.

8. Assist with office supplies, stationery and general purchasing requirements.

9. Coordinate with the store and production teams regarding material/document movement when required.

10. Assist with stock records and inventory documentation where applicable.

11. Check supplier DO/invoices against PO and submit documents for payment processing.

12. Maintain confidentiality of company, employee, customer and commercial information.

13. Answer telephone calls and handle general enquiries professionally.

14. Support management in preparing reports, presentations, letters and meeting documents.

15. Perform other reasonable administrative duties assigned by management.

Preferred skills: Fresh graduates are welcome; 1–2 years' experience is an advantage. Familiar with Microsoft Excel, Word, Outlook, and basic computer applications. Able to communicate in English and Bahasa Malaysia; Mandarin is an advantage where required for suppliers/customers. Organized, responsible, and able to follow up on tasks independently.