Admin Assistant

TUNED BY QBEE SDN BHD; Johor Bahru; On-site; MYR 27,000 - 47,000; Full time

Job summary

TUNED BY QBEE SDN BHD in Johor Bahru seeks an organized administrative assistant to provide general support to management and departments, handle correspondence, and maintain filing systems.

You will coordinate meetings, assist HR with documentation, manage travel bookings, and ensure confidential information is handled with discretion. Proficiency in Microsoft Office and strong communication skills are essential.

Qualifications

• Previous experience in an administrative or office support role is preferred.
• Good organizational and time-management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
• Ability to work independently as well as part of a team.
• Good interpersonal and problem-solving skills.
• Able to handle multiple tasks and meet deadlines.
• Professional, responsible, and trustworthy with confidential information.

Responsibilities

• Provide general administrative and clerical support to management and departments.
• Manage daily office correspondence, emails, telephone calls, and inquiries.
• Prepare, format, and maintain documents, letters, reports, presentations, and other materials.
• Organize and maintain filing systems, records, and confidential documents.
• Schedule and coordinate meetings, appointments, and company activities.
• Assist with travel arrangements, accommodation, and transportation bookings when required.
• Assist with employee-related administrative matters and maintain relevant records.
• Assist with purchase requests, quotations, invoices, and administrative expenses.
• Support HR and management with administrative documentation and internal communications.
• Monitor office facilities and report maintenance or operational issues.
• Perform data entry and maintain accurate and up-to-date records.
• Handle confidential information with professionalism and discretion.
• Assist other departments with administrative tasks when required.
• Perform any other duties and responsibilities assigned by management.

Skills

MS Office

Time management

Organizational skills

Communication

Confidentiality

Problem-solving

Teamwork

Job description

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Provide general administrative and clerical support to management and departments.

Manage daily office correspondence, emails, telephone calls, and inquiries.

Prepare, format, and maintain documents, letters, reports, presentations, and other administrative materials.

Organize and maintain proper filing systems, records, and confidential documents.

Schedule and coordinate meetings, appointments, and company activities.

Prepare meeting agendas, minutes, and follow-up actions when required.

Assist in managing office supplies, stationery, equipment, and inventory.

Coordinate with suppliers, vendors, contractors, and external parties as required.

Assist with purchase requests, quotations, invoices, and administrative expenses.

Support travel arrangements, accommodation, and transportation bookings when required.

Assist with employee-related administrative matters and maintain relevant records.

Support HR and management with administrative documentation and internal communications.

Monitor office facilities and report maintenance or operational issues.

Assist in organizing company events, meetings, training, and staff activities.

Ensure administrative procedures and company policies are followed.

Perform data entry and maintain accurate and up-to-date records.

Handle confidential information with professionalism and discretion.

Assist other departments with administrative tasks when required.

Perform any other duties and responsibilities assigned by management.

Key Responsibilities

• Provide general administrative and clerical support to management and departments.

• Manage daily office correspondence, emails, telephone calls, and inquiries.

• Prepare, format, and maintain documents, letters, reports, presentations, and other administrative materials.

• Organize and maintain proper filing systems, records, and confidential documents.

• Schedule and coordinate meetings, appointments, and company activities.

• Prepare meeting agendas, minutes, and follow-up actions when required.

• Assist in managing office supplies, stationery, equipment, and inventory.

• Coordinate with suppliers, vendors, contractors, and external parties as required.

• Assist with purchase requests, quotations, invoices, and administrative expenses.

• Support travel arrangements, accommodation, and transportation bookings when required.

• Assist with employee-related administrative matters and maintain relevant records.

• Support HR and management with administrative documentation and internal communications.

• Monitor office facilities and report maintenance or operational issues.

• Assist in organizing company events, meetings, training, and staff activities.

• Ensure administrative procedures and company policies are followed.

• Perform data entry and maintain accurate and up-to-date records.

• Handle confidential information with professionalism and discretion.

• Assist other departments with administrative tasks when required.

• Perform any other duties and responsibilities assigned by management.

Requirements

• Previous experience in an administrative or office support role is preferred.

• Good organizational and time-management skills.

• Strong attention to detail and accuracy.

• Good written and verbal communication skills.

• Proficient in Microsoft Office, including Word, Excel, and PowerPoint.

• Ability to work independently as well as part of a team.

• Good interpersonal and problem-solving skills.

• Able to handle multiple tasks and meet deadlines.

• Professional, responsible, and trustworthy with confidential information.