Strategic Administrative Assistant & Secretary

Private Advertiser; Kepong; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Supportive culture

Team collaboration

Job summary

Private Advertiser in Kepong, Kuala Lumpur invites applications for an Administrative Assistant & Secretary. This full-time role provides essential support to management and multiple departments, maintaining schedules, drafting documents, and ensuring smooth office operations.

The ideal candidate will have a high school diploma, strong organizational skills, and proficiency in Microsoft Office. They should be detail-oriented, discreet, and capable of handling multiple tasks with professionalism.

Qualifications

• High school diploma or equivalent; additional admin qualifications are advantageous.
• Strong organisational and time management skills with ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional demeanour with excellent interpersonal and customer service skills.
• Discretion and ability to handle confidential information.
• Flexible and adaptable to changing priorities and work demands.
• Typing speed of at least 60 WPM preferred.

Responsibilities

• Managing and maintaining executive schedules and coordinating meetings.
• Handling confidential correspondence and document management.
• Drafting, formatting and proofreading documents, reports and presentations.
• Managing office supplies and placing orders to maintain stock levels.
• Greeting visitors and directing telephone enquiries professionally.
• Organising office events, meetings and travel arrangements.
• Maintaining filing systems for easy retrieval and reference.
• Support across departments and liaising between teams.
• Data entry, database management and general clerical duties.
• Performing other administrative tasks and special projects as assigned.

Skills

Organizational skills

Time management

Interpersonal skills

Discretion

Multitasking

Typing speed 60 WPM

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Private Advertiser in Kepong, Kuala Lumpur invites applications for an Administrative Assistant & Secretary. This full-time role provides essential support to management and multiple departments, maintaining schedules, drafting documents, and ensuring smooth office operations.

The ideal candidate will have a high school diploma, strong organizational skills, and proficiency in Microsoft Office. They should be detail-oriented, discreet, and capable of handling multiple tasks with professionalism.