Bilingual Admin & HR Support Specialist

PERSOL Malaysia; Kuala Lumpur; On-site; MYR 39,000 - 58,000; Full time

Job summary

PERSOL Malaysia is hiring an Administration Executive based in Kuala Lumpur to support day-to-day admin and general affairs while assisting HR and accounting teams. The role includes data entry, document preparation, filing, and document management, with payroll outsourced and accounting handled by another executive.

You'll coordinate with vendors and authorities, handle visa renewals for foreign employees, assist with housing for expatriates, and provide office supply management, phone and

Qualifications

• 2–3 years of administrative experience.
• HR & accounting experience is advantageous.
• Proficient in Bahasa Melayu and English.

Responsibilities

• Handle general administrative and general affairs duties.
• Perform data entry, document preparation, filing, and document management.
• Prepare and manage internal documents and various business materials.
• Process and manage invoices, receipts, and expense-related documents.
• Provide support for basic accounting and bookkeeping activities.
• Manage employee attendance, leave, and related records.
• Prepare and maintain HR-related documents.
• Handle visa renewal procedures for foreign employees.
• Support expatriates with housing and house-hunting arrangements.
• Coordinate with external vendors, service providers, and authorities.
• Handle phone calls, emails, mail, courier services, and other correspondence.
• Manage and order office supplies and equipment.
• Provide administrative support to the MD and staff.
• Organise and maintain inspection/survey documents.
• Handle other ad-hoc tasks requested by MD or supervisor.

Skills

Administration

Data entry

Document management

Filing

HR support

Accounting support

Bilingual EN/BM

Job description

PERSOL Malaysia is hiring an Administration Executive based in Kuala Lumpur to support day-to-day admin and general affairs while assisting HR and accounting teams. The role includes data entry, document preparation, filing, and document management, with payroll outsourced and accounting handled by another executive.

You'll coordinate with vendors and authorities, handle visa renewals for foreign employees, assist with housing for expatriates, and provide office supply management, phone and