MICE Events Coordinator & On-Site Lead

Asian Trails (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 48,000 - 78,000; Full time

Job summary

Asian Trails (M) Sdn Bhd is seeking an Event Executive – MICE to provide administrative and operational support to the MICE team. You will assist in planning and executing corporate and leisure events, liaising with clients, coordinating logistics, managing records and financial tasks, and ensuring events run smoothly from start to finish.

You will engage with hotels, venues, suppliers, and vendors, manage on-ground requirements, and provide on-site support.

Qualifications

• Diploma or Bachelor’s Degree in Hospitality, Tourism, Event Management, or related field.
• Minimum 5 years of experience in administrative, accounts, or event-focused roles, ideally in MICE or travel.
• Strong command of English; Mandarin or other languages are a plus.
• Proficient in MS Office, especially Excel and PowerPoint; experience with event management software is advantageous.
• Excellent communication, interpersonal, organizational, and multitasking skills.

Responsibilities

• Assist in planning and organizing corporate events, meetings, conferences, and incentive programs.
• Coordinate with hotels, venues, suppliers, and vendors to ensure timely execution of events.
• Manage event logistics, including transportation, accommodation, F&B, and on-ground requirements.
• Attend events on-site to ensure smooth operations and client satisfaction.
• Provide comprehensive administrative support, including client correspondence, scheduling meetings, and maintaining records.
• Assist with invoicing, payment processing, and expense management.
• Collaborate with the MICE team to ensure smooth event planning and execution.
• Support the wider business with ad-hoc administrative duties as required.

Skills

English proficiency

Communication

Organizational skills

Multitasking

Education

Hospitality/EVENT management degree

Tools

MS Office

Excel

PowerPoint

Event management software

Job description

Asian Trails (M) Sdn Bhd is seeking an Event Executive – MICE to provide administrative and operational support to the MICE team. You will assist in planning and executing corporate and leisure events, liaising with clients, coordinating logistics, managing records and financial tasks, and ensuring events run smoothly from start to finish.

You will engage with hotels, venues, suppliers, and vendors, manage on-ground requirements, and provide on-site support.