Event Executive - MICE (Urgently Hiring)

Asian Trails (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 48,000 - 78,000; Full time

Job summary

Asian Trails (M) Sdn Bhd is seeking an Event Executive – MICE to provide administrative and operational support to the MICE team. You will assist in planning and executing corporate and leisure events, liaising with clients, coordinating logistics, managing records and financial tasks, and ensuring events run smoothly from start to finish.

You will engage with hotels, venues, suppliers, and vendors, manage on-ground requirements, and provide on-site support.

Qualifications

• Diploma or Bachelor’s Degree in Hospitality, Tourism, Event Management, or related field.
• Minimum 5 years of experience in administrative, accounts, or event-focused roles, ideally in MICE or travel.
• Strong command of English; Mandarin or other languages are a plus.
• Proficient in MS Office, especially Excel and PowerPoint; experience with event management software is advantageous.
• Excellent communication, interpersonal, organizational, and multitasking skills.

Responsibilities

• Assist in planning and organizing corporate events, meetings, conferences, and incentive programs.
• Coordinate with hotels, venues, suppliers, and vendors to ensure timely execution of events.
• Manage event logistics, including transportation, accommodation, F&B, and on-ground requirements.
• Attend events on-site to ensure smooth operations and client satisfaction.
• Provide comprehensive administrative support, including client correspondence, scheduling meetings, and maintaining records.
• Assist with invoicing, payment processing, and expense management.
• Collaborate with the MICE team to ensure smooth event planning and execution.
• Support the wider business with ad-hoc administrative duties as required.

Skills

English proficiency

Communication

Organizational skills

Multitasking

Education

Hospitality/EVENT management degree

Tools

MS Office

Excel

PowerPoint

Event management software

Job description

Event Executive - MICE (Urgently Hiring)

Since our inception in 1999, Asian Trails has grown to become the leading destination management company in Asia with full-service operations in countries across East and South East Asia. Our portfolio of services is highly diverse and includes wholesale leisure arrangements, meeting and conference organization, team building, incentive travel, airport transfers, hotel bookings and a range of tour packages that includes cultural, historical, social and adventure-based programs.

Headquartered in Bangkok, we operate in Cambodia, China, Indonesia, Laos, Malaysia, Singapore, Myanmar, Thailand and Vietnam. Our specialist destination management professionals provide the best leisure and travel services available on the market. We take our leisure guests beyond the window of a tour bus to the Real Asia so that they smell, taste, touch and experience the beating heart of every place they visit.

Purpose of the role

As an Event Executive – MICE, you will provide administrative and operational support to the MICE team, assisting in the planning and execution of corporate and leisure events. You will liaise with clients, coordinate logistics, manage records and financial tasks, and ensure events run smoothly from start to finish.

You will play an important role to:

Assist in planning and organizing corporate events, meetings, conferences, and incentive programs.

Coordinate with hotels, venues, suppliers, and vendors to ensure timely execution of events.

Manage event logistics, including transportation, accommodation, F&B, and on-ground requirements.

Attend events on-site to ensure smooth operations and client satisfaction.

Provide comprehensive administrative support, including client correspondence, scheduling meetings, and maintaining records.

Assist with financial tasks such as invoicing, payment processing, and expense management.

Collaborate with the MICE team to ensure smooth event planning and execution.

Support the wider business with ad-hoc administrative duties as required.

To be successful in this role, you will need to have:

Diploma or Bachelor’s Degree in Hospitality, Tourism, Event Management, or related field.

Minimum 5 years of experience in administrative, accounts, or event-focused roles, ideally in MICE or travel.

Strong command of English; additional language skills (Mandarin or others) are a plus.

Proficient in MS Office, particularly Excel and PowerPoint; experience with event management software is advantageous.

Excellent communication, interpersonal, organizational, and multitasking skills.

Positive, proactive, and team-oriented attitude with attention to detail.

Competitive salary and performance-based incentives.

Opportunities for career growth and development within a leading travel company.

Comprehensive training and support to enhance job skills and knowledge.

A dynamic and multicultural work environment with a focus on teamwork and collaboration.

Opportunities for career growth within a leading travel company.

Exposure to high-profile corporate and international events.

Since our inception in 1999, Asian Trails has grown to become the leading destination management company in Asia with full-service operations in countries across East and South East Asia. Our portfolio of services is highly diverse and includes wholesale leisure arrangements, meeting and conference organization, team building, incentive travel, airport transfers, hotel bookings and a range of tour packages that includes cultural, historical, social and adventure-based programs.

Headquartered in Bangkok, we operate in Cambodia, China, Indonesia, Laos, Malaysia, Singapore, Myanmar, Thailand and Vietnam. Our specialist destination management professionals provide the best leisure and travel services available on the market. We take our leisure guests beyond the window of a tour bus to the Real Asia so that they smell, taste, touch and experience the beating heart of every place they visit.

Since our inception in 1999, Asian Trails has grown to become the leading destination management company in Asia with full-service operations in countries across East and South East Asia. Our portfolio of services is highly diverse and includes wholesale leisure arrangements, meeting and conference organization, team building, incentive travel, airport transfers, hotel bookings and a range of tour packages that includes cultural, historical, social and adventure-based programs.

Headquartered in Bangkok, we operate in Cambodia, China, Indonesia, Laos, Malaysia, Singapore, Myanmar, Thailand and Vietnam. Our specialist destination management professionals provide the best leisure and travel services available on the market. We take our leisure guests beyond the window of a tour bus to the Real Asia so that they smell, taste, touch and experience the beating heart of every place they visit.