Mandarin-Speaking Admin & Sales Support Coordinator (Tech Procurement & Ops)

Amhired.com; Kuala Lumpur; Presencial; MYR 36.000 - 60.000; Jornada completa

Descripción de la vacante

Amhired.com is seeking a proactive Admin & Sales Support Coordinator fluent in Mandarin to bridge business development, partners, and technology vendors in a fast-paced digital lending environment.

You will handle contract drafting, vendor management, and onboarding logistics while coordinating with Finance and IT teams to ensure smooth workflows and SLAs.

Formación

• Diploma or degree in business administration, IT, or related field.
• 2–3 years in sales administration, office ops, or vendor/procurement management.
• Fluent English and Mandarin (written and spoken) to liaise with regional stakeholders.
• MS Office proficiency; exposure to ERP platforms such as SAP is preferred.

Responsabilidades

• Draft, track, and organize commercial agreements, quotes, vendor invoices, and POs.
• Maintain vendor profiles: software licenses, SaaS renewals, API contracts, billing schedules.
• Coordinate with Finance on supplier payouts, reconciliations, and claim processing.
• Support business development with decks, trackers, and meeting minutes.
• Liaise with software providers, IT equipment suppliers, and facilities, monitoring SLAs.
• Manage office utilities, facilities and building coordination.
• Oversee onboarding logistics for new hires: software access and workspace setup.

Conocimientos

Bilingual English & Mandarin

MS Office proficiency

Vendor/procurement coordination

Educación

Diploma or Degree in Business Administration / IT

Herramientas

SAP

Descripción del empleo

• Our client, a Digital Lending Financial Service provider is expanding their operations team and looking for a proactive Admin & Sales Support Coordinator who is fluent in Mandarin.
• In this role, you will act as the crucial link between the business development teams, commercial partners, and technology/software vendors, ensuring smooth running their digital lending workflows.

What You Will Do:

1. Commercial Partnership & SaaS Operations Support

• Handle the drafting, tracking, and organization of commercial agreements, quotations, vendor invoices, and purchase orders (POs).
• Maintain comprehensive records of vendor profiles, focusing on software licenses, SaaS platform renewals, API contracts, and billing schedules.
• Coordinate closely with the Finance division regarding supplier payouts, reconciliations, and claim processing.
• Assist the business development team by preparing presentation decks, activity trackers, and meeting minutes.
• Serve as the primary administrative liaison for corporate software providers, IT equipment suppliers, and office facilities maintenance teams, tracking service level agreements (SLAs).
• Oversee general office utilities, facility upkeep, and building management coordination.
• Manage end-to-end onboarding logistics for incoming team members (setting up corporate software seat access, workspace tools, and access passes).

What We Are Looking For:

• Qualifications: Diploma or Degree in Business Administration, Information Technology, or a related discipline.
• Experience: Minimum 2 to 3 years working in sales administration, office ops, or vendor/procurement management (exposure to software vendors or IT procurement is a distinct advantage).
• Language Proficiency: Full professional proficiency in English and Mandarin (written and spoken) to liaise with regional stakeholders and partners.
• Core Competencies: Strong command of MS Office tools; exposure to enterprise procurement platforms or ERP environments (such as SAP) is preferred.