MANAGER, GROUP LEASING ADMINISTRATION

ECO WORLD PROJECT MANAGEMENT SDN BHD; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

EcoWorld seeks a Manager, Group Leasing Administration to oversee lease compliance, financial reconciliation, and documentation management. The role drives digitalization of lease systems and improves operational efficiency across internal and external stakeholders.

With 5–7 years in lease administration and at least 3 years in leadership, you will guide the team, ensure accurate revenue recognition, and manage risk while aligning with organizational goals.

Qualifications

• Bachelor’s degree in Real Estate, Business Administration, Finance, or related field.
• 5–7 years of experience in lease administration or property management.
• At least 3 years of leadership overseeing lease management and compliance.

Responsibilities

• Oversee the preparation, review, and execution of lease agreements, amendments, renewals and terminations, ensuring compliance with internal policies and legal regulations.
• Validate rent rolls, common area service charges, and other financial obligations in collaboration with Finance, CDC and Retail management for accurate revenue recognition.
• Support digitalization and optimization of lease management software; monitor KPIs for operational efficiency.
• Serve as the primary contact for lease inquiries; work with Legal and Finance to resolve complex lease negotiations and compliance issues.
• Lead and develop the leasing administration team to maintain high performance and continuous improvement.

Skills

Lease Documentation

Lease Accounting

Compliance & Auditing

Customer Focus

Communication

Building Relationships

Self-Management

Quality Execution

Technical Expertise

Education

Bachelor’s Degree in Real Estate

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! Role Summary The Manager, Group Leasing Administration oversees lease administration operations, ensuring lease compliance, financial accuracy, and smooth coordination between internal and external stakeholders. This role involves supporting digitalization, system optimization, lease documentation management, and financial reconciliation to enhance operational efficiency and mitigate risks.

Key Responsibilities

• 1. Lease Administration & Compliance Oversee the preparation, review, and execution of lease agreements, amendments, renewals and termination. Ensure compliance with internal policies and legal regulations for all lease agreements. Maintain a secure and organized lease documentation system for audit purposes. Maintain detailed records of all leasing transactions and communications.
• 2. Financial Oversight & Reconciliation Validate rent rolls, common area service charges, and other financial obligations. Work with Finance, CDC and the Retail management team to ensure correct revenue recognition and compliance with lease accounting standards. Resolve financial discrepancies related to lease agreements, escalations, and reconciliations.
• 3. Digitalization, Lease Systems & Process Optimization Support the digitalization implementation and optimization of lease management software. Identify and implement process improvements to enhance efficiency and reduce turnaround time. Monitor and ensure adherence to key performance indicators (KPIs) for operational efficiency.
• 4. Stakeholder Management & Dispute Resolution Serve as the point of contact for lease-related inquiries from internal and external stakeholders. Work closely with Legal and Finance teams to resolve complex lease negotiations and compliance issues. Provide senior management with insights on risks and opportunities in lease administration.
• 5. Team Leadership & Development Lead and mentor the leasing administration team, ensuring high performance standards. Promote continuous learning and development opportunities within the team. Foster a collaborative and results-oriented environment within the leasing administration department.

Core Competencies & Technical Expertise

• 1. Technical Competencies Lease Documentation Expertise - Skilled in managing lease agreements, amendments, tenancy renewals, terminations and financial obligations. Compliance & Auditing - Strong knowledge of lease auditing, compliance checks, and contract law. Lease Accounting - Proficient in managing lease financials, including rental charges, rent rolls, and reconciliation procedures.
• 2. EcoWorld Functional/Job Competencies Customer Focus – Improve customer satisfaction, meet expectations, and cultivate strong internal and external relationships. Communication – Communicate well with others, openly sharing ideas and opinions professionally. Building Relationships – Foster constructive, cooperative, and respectful relationships for positive teamwork. Self-Management – Be punctual, deliver on promises, be open to learning and take on extra responsibilities with discipline. Quality Execution – Consistently complete tasks on time with high quality, attention to detail, and independent problem-solving. Technical Expertise – Be knowledgeable in the technical area and actively improve processes and business operations with up-to-date expertise.

Qualifications & Experience

• Educational Background Bachelor’s Degree in Real Estate, Business Administration, Finance, or a related field.
• Experience Requirements Minimum of 5-7 years of experience in lease administration or property management. At least 3 years of leadership experience overseeing lease management and compliance.

The selection process may take some time as we carefully consider each talent that comes our way. Please note that we will only be in contact with successfully shortlisted candidates for the next phase of the recruitment process within 2-4 weeks. We truly appreciate your interest and always look forward to meeting great people who’d like to work with us! If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Our Growth is Creating Great Opportunities! Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it!

Thanks for your interest in working on our team! Join EcoWorld in Creating Tomorrow & Beyond At EcoWorld, we are more than just a property developer; we are creators of thriving, sustainable communities. With over a decade of experience, our commitment to excellence drives us to build exceptional spaces and contribute to a better, greener future. Experience a vibrant and forward-thinking workplace where efficiency and creativity are celebrated. EcoWorld fosters professional growth and offers a challenging yet rewarding environment where you can make a difference. We embrace technology and digital innovation to remain at the forefront of Malaysia’s real estate industry. So, if you’re passionate about sustainability and progress, EcoWorld is the perfect place for you. Join Team EcoWorld and start your journey towards Creating Tomorrow & Beyond.