Manager, Corporate Secretarial

Malakoff; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

A leading corporate governance firm in Kuala Lumpur is seeking a Manager for their Corporate Secretarial department. The successful candidate will oversee corporate secretarial functions, ensure compliance with applicable laws, and serve as a primary contact for corporate governance matters. Candidates must possess a Bachelor’s degree in Law or Business Administration, be eligible for certification as a Chartered Secretary, and have at least 10 years of experience in corporate secretarial practice, preferably in a listed company environment.

Qualifications

• Bachelor’s degree in Law, Business Administration, or related field.
• Certified or eligible for certification as a Chartered Secretary.
• Minimum of 10 years of working experience in corporate secretarial practice.

Responsibilities

• Oversee and manage all corporate secretarial functions.
• Serve as the primary contact for corporate governance.
• Prepare and review board and committee meeting agendas and minutes.

Skills

Corporate Secretarial Functions

Legal Compliance

Organizational Skills

Communication

Interpersonal Skills

Education

Bachelor’s degree in Law or Business Administration

Certification as a Chartered Secretary or equivalent

Job description

Take the Next Step in Your Career with Malakoff.

Manager, Corporate Secretarial

Responsibilities

• Oversee and manage all corporate secretarial functions, ensuring compliance with the Companies Act 2016, Bursa Malaysia requirements, and other relevant laws and regulations.
• Serve as the primary point of contact for corporate governance and secretarial matters, providing expert advice and support to the Board of Directors and senior management.
• Prepare and review board and committee meeting agendas, minutes, resolutions, and other necessary documentation.
• Ensure timely and accurate filing of statutory documents and returns with regulatory authorities.
• Maintain and update statutory registers and records, ensuring accuracy and completeness.
• Coordinate and manage shareholder meetings, including the Annual General Meeting (AGM), ensuring compliance with legal and regulatory requirements.
• Liaise with external regulators, auditors, and other stakeholders on corporate secretarial matters.
• Develop and implement corporate governance policies and practices, promoting best practices across the organization.
• Stay updated on changes in corporate laws and regulations, advising the company on necessary actions to ensure ongoing compliance.
• Manage and mentor a team of corporate secretarial professionals, fostering a culture of continuous improvement and professional development.

Requirements

• Bachelor’s degree in Law, Business Administration, or related field.
• Certified or eligible for certification as a Chartered Secretary or equivalent.
• Experience in corporate secretarial work, preferably in a listed company environment.
• Strong knowledge of corporate laws and regulations, including the Companies Act 2016 and Bursa Malaysia requirements.
• Minimum of 10 years of total working experience in corporate secretarial practice.
• Minimum of 8 years of working experience in public listed companies.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work effectively in a fast‑paced environment and manage multiple priorities.
• Attention to detail and commitment to maintaining high standards of accuracy and compliance.

Recruitment Journey

1. Application process
2. Selection process
3. Successful hire

Apply and join us towards a brighter future!