Company Secretary, Assistant Manager

MVC Resources; Selangor; On-site; MYR 90,000 - 150,000; Full time

Job summary

MVC Resources is seeking a dedicated Company Secretary (Manager level) to support corporate secretarial and compliance functions in Malaysia. The role emphasizes statutory duties, meeting management, and regulatory compliance within the property development context.

The ideal candidate holds ICSA or equivalent, with 3–5 years of corporate secretarial experience and strong English/Bahasa Malaysia communication. Mandarin is a plus; MS Office proficiency is expected.

Qualifications

• Professional qualification such as ICSA (or equivalent).
• Degree in Law, Accounting, Business or related field preferred.
• Minimum 3–5 years of corporate secretarial experience.
• Excellent written and verbal communication in English and Bahasa Malaysia; Mandarin an advantage.
• Proficient in Microsoft Office applications and highly organised.

Responsibilities

• Prepare circular resolutions, annual returns, and statutory forms.
• Ensure timely lodgment of statutory forms with SSM.
• Maintain statutory records, registers, and minutes books.
• Prepare and certify secretarial documents including bank/CDS accounts changes.
• Coordinate execution of resolutions, minutes and filing of documents.
• Assist in drafting minutes of meetings.
• Organise Board, Committee, and General Meetings with agendas and materials.
• Ensure compliance with Companies Act 2016, Bursa Malaysia Listing Requirements, and related guidelines.
• Liaise with external auditors, company secretaries, and legal advisers on secretarial matters.
• Support ad-hoc assignments and administrative matters.

Skills

English proficiency

Bahasa Malaysia

Mandarin (advantage)

Organised

Detail-oriented

Independent worker

Education

ICSA or equivalent

Degree in Law/Accounting/Business

Tools

Microsoft Office

Job description

Overview

We are seeking a dedicated and detail-oriented Company Secretary (Manager level) to support corporate secretarial and compliance functions. The ideal candidate will have relevant experience, preferably within the property development industry, and a strong understanding of statutory and regulatory requirements in Malaysia.

Key Responsibilities

• Prepare circular resolutions, annual returns, and other statutory forms and documents.
• Ensure timely lodgment of statutory forms and returns with the Companies Commission of Malaysia (SSM) in compliance with regulatory deadlines.
• Maintain and update statutory records, registers, and minutes books in accordance with legal requirements.
• Prepare and certify company secretarial documents, including those related to the opening of bank/CDS accounts and changes in authorized signatories.
• Coordinate the execution of resolutions, minutes, and other corporate documents, including follow-ups and proper filing.
• Assist in drafting minutes of meetings as required.
• Organize and support Board, Committee, and General Meetings, including preparation of agendas and meeting materials.
• Assist in ensuring compliance with the Companies Act 2016, Bursa Malaysia Listing Requirements, Securities Commission guidelines, and relevant corporate agreements (e.g. Memorandum & Articles of Association, Joint Venture and Shareholders’ Agreements).
• Liaise with external auditors, company secretaries, and legal advisors (including overseas counterparts) on corporate secretarial and compliance matters.
• Support ad-hoc assignments and administrative matters as required by management.

Requirements

• Professional qualification such as ICSA (or equivalent). A degree in Law, Accounting, Business, or a related field is preferred.
• Minimum 3–5 years of relevant corporate secretarial experience.
• Prior exposure to the property development industry is an advantage.
• Excellent written and verbal communication skills in English and Bahasa Malaysia; proficiency in Mandarin is an added advantage.
• Proficient in Microsoft Office applications.
• Highly organised, detail-oriented, and able to manage multiple deadlines in a fast-paced environment.
• A proactive team player with the ability to work independently with minimal supervision.