Company Secretarial Manager

Sarawak Oil Palms; Miri; On-site; MYR 130,000 - 210,000; Full time

Job summary

Sarawak Oil Palms Group is seeking an experienced Secretarial Manager to oversee corporate secretarial and governance functions. You will ensure compliance with statutory requirements while supporting the Board and Management on governance matters.

Key duties include managing board meetings, maintaining statutory records, and coordinating group restructurings. The role requires a licensed secretary and 5–8 years of relevant experience, with Bursa Malaysia exposure advantageous.

Qualifications

• Licensed Company Secretary or Chartered Secretary.
• 5–8 years of corporate secretarial experience.
• Experience with group corporate structures and regulated environments.
• Familiarity with Bursa Malaysia Listing Requirements.
• Strong knowledge of the Companies Act and governance practices.
• Board and meeting management expertise.
• Excellent communication and confidentiality.

Responsibilities

• Ensure compliance with Companies Act, Bursa Malaysia Listing Requirements (where applicable), and other regulatory requirements.
• Manage and coordinate Board of Directors’ and Board Committees’ meetings, including agendas, board papers, minutes, and follow-up actions.
• Advise the Board and Management on corporate governance matters, statutory obligations, and regulatory updates.
• Maintain and update statutory records, registers, resolutions, and filings with SSM and other relevant authorities.
• Oversee company incorporation, restructuring exercises, share issuance, and other corporate exercises.
• Liaise with regulators, auditors, legal advisors, bankers, and external company secretarial service providers when required.
• Ensure timely submission of annual returns, statutory filings, and compliance-related reports.
• Lead, manage, and guide the secretarial team while driving continuous process improvements and operational efficiency.

Skills

Board meetings

Stakeholder management

Communication skills

Organizational skills

Confidentiality

Corporate governance

Education

MAICSA/CGP

Job description

Sarawak Oil Palms Group is looking for an experienced and highly professional Secretarial Manager to oversee the Group’s corporate secretarial and governance functions. The successful candidate will play a key role in ensuring compliance with statutory and regulatory requirements while supporting the Board and Management on corporate governance matters.

Key Responsibilities

Job Summary

Sarawak Oil Palms Group is looking for an experienced and highly professional Secretarial Manager to oversee the Group’s corporate secretarial and governance functions. The successful candidate will play a key role in ensuring compliance with statutory and regulatory requirements while supporting the Board and Management on corporate governance matters.

Key Responsibilities

• Ensure compliance with the Companies Act, Bursa Malaysia Listing Requirements (where applicable), and other relevant statutory and regulatory requirements.
• Manage and coordinate Board of Directors’ and Board Committees’ meetings, including preparation of agendas, board papers, minutes, and follow-up actions.
• Advise the Board and Management on corporate governance matters, statutory obligations, and regulatory updates.
• Maintain and update statutory records, registers, resolutions, and filings with SSM and other relevant authorities.
• Oversee company incorporation, restructuring exercises, share issuance, and other corporate exercises.
• Liaise with regulators, auditors, legal advisors, bankers, and external company secretarial service providers when required.
• Ensure timely submission of annual returns, statutory filings, and compliance-related reports.
• Lead, manage, and guide the secretarial team while driving continuous process improvements and operational efficiency.

Requirements

• Licensed Company Secretary / Chartered Secretary (MAICSA / CGP qualification) or equivalent professional qualification.
• Minimum 5–8 years of relevant experience in corporate secretarial practice.
• Experience handling group corporate structures and regulated environments is preferred.
• Familiarity with Bursa Malaysia Listing Requirements will be an added advantage.
• Strong knowledge of the Companies Act and corporate governance practices.
• Proven experience in Board and meeting management.
• High level of integrity, professionalism, and ability to maintain confidentiality.
• Strong communication, organizational, and stakeholder management skills.
• Able to work independently under pressure and meet regulatory deadlines.