Manager, Company Secretarial

Executive Recruiters; Selangor; On-site; MYR 180,000 - 240,000; Full time

Job summary

Executive Recruiters is seeking an experienced Corporate Secretarial professional to support the Senior Manager and Head of Department in overseeing the Corporate Secretarial function and building a capable, high-performing team.

You will guide and mentor staff, manage a portfolio of listed and non-listed companies, plan board meetings, draft minutes and resolutions, and ensure compliance with statutory and regulatory requirements. Strong English and Bahasa Malaysia communication is essential.

Qualifications

• ICSA qualification or equivalent.
• Minimum 8 years of relevant corporate secretarial experience, preferably with exposure to public listed companies.
• Sound knowledge of Companies Act 2016, Bursa Malaysia Main Market Listing Requirements and governance principles.
• Hands-on experience drafting minutes, resolutions and corporate secretarial documents for board meetings.
• Strong written and verbal communication in English and Bahasa Malaysia.
• Proven leadership with ability to coach and develop team members.
• Good interpersonal and stakeholder management across directors, senior management and external advisers.
• Proactive, organised and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Oversee the Corporate Secretarial function with Senior Manager/Head of Department.
• Guide, supervise and mentor team members with coaching feedback.
• Manage a portfolio of listed and non-listed companies for statutory compliance.
• Plan and coordinate Board, Board Committee and shareholder meetings, prepare materials.
• Attend meetings and produce accurate minutes, resolutions and records.
• Provide governance and regulatory advisory support to the Board and senior management.
• Prepare annual report disclosures, Bursa Malaysia announcements and other documents.
• Assist with governance framework development and corporate exercises.
• Liaise with regulatory authorities, auditors and professional advisers.

Skills

Leadership

Team coaching

Governance knowledge

Board meeting coordination

Stakeholder management

Communication skills

Multitasking

Independent work

Education

ICSA qualification or equivalent

Job description

Assist the Senior Manager and/or Head of Department in overseeing theoperations of the Corporate Secretarial function, while helping build acapable, collaborative and high-performing team.

Guide, supervise and mentor team members, offering coaching andconstructive performance feedback to support their development.

Manage a portfolio of listed and non-listed companies within the Group,ensuring compliance with all applicable statutory, regulatory and governancerequirements.

Plan and coordinate Board, Board Committee and shareholder meetings,including preparing, reviewing and circulating meeting materials.

Attend meetings and produce accurate minutes, resolutions and othercorporate secretarial records, following up promptly on decisions and actionitems.

Provide corporate secretarial, governance and regulatory advisorysupport to the Board, its Committees and senior management.

Prepare and review annual report disclosures, corporate governancestatements, Bursa Malaysia announcements, shareholder circulars and othercorporate secretarial documentation.

Support the development and implementation of governance frameworks,policies and procedures aligned with regulatory requirements and industry bestpractices.

Assist with corporate exercises, due diligence assignments, specialprojects and the compilation of statutory and corporate information.

Liaise with regulatory authorities, share registrars, auditors, legaladvisers and other professional advisers, ensuring statutory records andcorporate documents are properly maintained.

Requirements

• ICSA qualification or an equivalent professional qualification.
• Minimum 8 years of relevant corporate secretarial experience, preferably with exposure to public listed companies.
• Sound knowledge of the Companies Act 2016, Bursa Malaysia Main Market Listing Requirements, corporate governance principles and related regulatory requirements.
• Hands-on experience organising and attending Board, Board Committee and shareholder meetings, including drafting minutes, resolutions and other corporate secretarial documents.
• Strong written and verbal communication skills in English and Bahasa Malaysia.
• Proven leadership experience, with the ability to supervise, coach and develop team members.
• Good interpersonal and stakeholder management skills, with the ability to engage effectively with directors, senior management and external advisers.
• Proactive and organised, able to work independently while managing multiple priorities in a fast-paced environment.
• A strong team player with a collaborative mindset and the ability to build effective working relationships across all levels of the organisation.