Corporate Services, Senior Executive/ Assistant Manager

Portcullis Group; Kuala Lumpur; On-site; MYR 67,000 - 134,000; Full time

Job summary

Baxian (Malaysia) Sdn. Bhd. is seeking a capable Company Secretary to support compliance with the Companies Act 2016 and related regulations in Kuala Lumpur.

The role involves acting as Company Secretary when needed and handling statutory documents, resolutions, and returns. You will maintain statutory books, develop efficient corporate secretarial processes, and train team members. The position requires self-motivation, strong time management, and the ability to meet regulatory deadlines, with

Qualifications

• Bachelor's Degree in Corporate Administration or related field.
• 3+ years corporate secretarial experience.
• Well-versed with Malaysian Companies Act 2016.
• English proficiency and MS Office skills.

Responsibilities

• Assume the role of Company Secretary when necessary.
• Incorporate new companies and prepare statutory documents, resolutions, and returns.
• Maintain statutory books, registers, and corporate records to ensure compliance with regulatory requirements.
• Assist to develop, implement, and oversee efficient systems and processes for corporate secretarial work.
• Liaise with clients, auditors, tax agents and regulatory bodies; AML obligations.

Skills

Corporate secretarial experience

Time management

Interpersonal skills

Communication skills

MS Office

English proficiency

Education

Bachelor's Degree in Corporate Administration

Company secretary license in progress (MAICSA preferred)

Tools

MS Office

Job description

Company: Baxian (Malaysia) Sdn. Bhd.

Job Description

• Assume the role of Company Secretary (when necessary), in accordance with the Companies Act 2016 and other applicable laws and regulations.
• Incorporate new companies and prepare, lodge, and maintain statutory documents, resolutions, and returns.
• Maintain and update statutory books, registers, and corporate records to ensure compliance with regulatory requirements.

• Assist to develop, implement, and oversee efficient systems and processes for corporate secretarial work.
• Work with, provide support and train/guide team members in proper conduct of corporate procedures and database management.
• Ensure AML obligations are met including raising internal suspicious transactions reports if necessary.
• Support occasional offshore company administration and other tasks as assigned.
• Assist in liaising with clients, auditors, tax agents and regulatory bodies as needed.
• Perform any other duties so assigned from time to time as required.

Requirement

• Bachelor's Degree in Corporate Administration or other related field.
• Possess or is in the process of obtaining a company secretary license (MAICSA preferred).
• At least 3 years corporate secretarial experience with a professional firm or inhouse company.
• Well-versed with Malaysian Companies Act 2016.
• Self-starter and able to work independently.
• Good time management skills, ability to work under pressure and meet regulatory deadlines.
• Excellent planning, problem-solving, interpersonal skills and communication skills.
• Good command of English (both oral and written).
• Strong Microsoft Office (MS) applications - Word/ Excel/ PowerPoint.

** ONLY shortlisted candidates will be contacted.