Manager, Company Secretarial

IOI Properties Group Berhad; Putrajaya; On-site; MYR 180,000 - 300,000; Full time

Job summary

IOI Properties Group Berhad in Malaysia seeks an experienced Corporate Secretarial Lead to support the Senior Manager and Head of Department, helping build a competent, high-performing team and ensure smooth governance operations.

You will manage a portfolio of listed and non-listed entities, organise board meetings, draft minutes and resolutions, and provide governance advisory to the board and senior management.

Qualifications

• Proven leadership experience managing corporate secretarial teams.
• Strong knowledge of governance, regulatory requirements and listing rules.
• Excellent communication and stakeholder management abilities.

Responsibilities

• Support the Senior Manager and Head of Department in corporate secretarial operations.
• Lead, supervise and mentor team members with coaching and feedback.
• Manage a portfolio of listed and non-listed entities for compliance and governance.
• Organise Board, Board Committee and shareholder meetings; prepare materials.
• Attend meetings; draft minutes, resolutions and other records; follow up actions.
• Provide governance advisory support to the Board and senior management.
• Prepare annual report disclosures and Bursa Malaysia announcements as needed.
• Develop and implement governance frameworks and policies; ensure regulatory alignment.
• Assist with corporate exercises, due diligence and information compilation.
• Liaise with regulators, share registrars, auditors and external advisers.

Skills

Leadership

Team development

Stakeholder management

Governance knowledge

Communication skills

Education

ICSA qualification or equivalent

Job description

• Support the Senior Manager and/or Head of Department in the management and operation of the Corporate Secretarial function and contribute to the development of a competent, collaborative and high-performing team.
• Lead, supervise, mentor and develop team members, including providing guidance, coaching and performance feedback.
• Manage a portfolio of listed and non-listed companies within the Group and ensure compliance with applicable statutory, regulatory and governance requirements.
• Organise and coordinate Board, Board Committee and shareholder meetings, including the preparation, review and distribution of meeting materials.
• Attend meetings and prepare accurate minutes, resolutions and other corporate secretarial records, ensuring timely follow-up on decisions and action items.
• Provide corporate secretarial, governance and regulatory advisory support to the Board, Board Committees and senior management.
• Prepare and review annual report disclosures, corporate governance statements, Bursa Malaysia announcements, circulars to shareholders and other corporate secretarial documents.
• Assist in the development and implementation of governance frameworks, policies and procedures, and ensure alignment with regulatory requirements and best practices.
• Support corporate exercises, due diligence assignments, special projects and the compilation of statutory and corporate information.
• Liaise with regulatory authorities, share registrars, auditors, legal advisers and other professional advisers, and ensure the proper maintenance of statutory records and corporate documents.

Job Requirements

• ICSA qualification or equivalent professional qualification.
• Minimum 8 years of relevant corporate secretarial experience, preferably with exposure to public listed companies.
• Sound knowledge of the Companies Act 2016, Bursa Malaysia Main Market Listing Requirements, corporate governance principles and related regulatory requirements.
• Experience in organising and attending Board, Board Committees and shareholder meetings, including drafting minutes, resolutions and other corporate secretarial documents.
• Strong written and verbal communication skills in English and Bahasa Malaysia.
• Proven leadership experience with the ability to supervise, coach and develop team members.
• Good interpersonal and stakeholder management skills with the ability to engage effectively with directors, senior management and external advisers.
• Proactive, organised and able to work independently while managing multiple priorities in a fast-paced environment.
• A strong team player with a collaborative mindset and the ability to build effective working relationships across all levels of the organisation.